Hr Assistant

Devon and Somerset Fire and Rescue Service is looking for an HR Assistant to enhance our team based at our Service Headquarters in Exeter. You'll join us on a full time, permanent basis. and in return you will receive a competitive salary of £24702 - £26421 per annum.

Devon and Somerset Fire and Rescue Service is the largest non-metropolitan Fire and Rescue Service in England. We provide prevention, protection, and response services across the counties of Devon and Somerset.

Our vision is that together, we will work to end preventable fire and rescue emergencies, creating a safer world for you and your family. Keeping people safe is what we do, and we owe our fantastic reputation to our highly skilled and motivated workforce.

About the role:

As our HR Assistant, you will provide a HR administration and support service ensuring that actions related to the employee life cycle are processed in a timely manner and that employee records are accurately and promptly maintained.

Find out more:

Key responsibilities of the HR Assistant:

• To be responsible for maintaining and updating essential spreadsheets, databases, and systems, in accordance with the Data Protection Act if applicable, including inputting and processing data, preparing, analysing and distributing reports and information and taking follow up action where necessary, in a timely manner.
• To support the departments goals and objectives, in accordance with DSFRS policies and procedures and participate in a team-based environment. 
• To coach new and temporary members of administration staff, as required. 
• To liaise with other team members within the department, other departments within the service, external agencies and other third party contacts, as and when directed, or when required. 
• To provide clerical and administrative support to other members of the team, including but not exclusive of the following: 
• Administration and clerical duties such as word processing correspondence and/or documents for internal and external recipients either on own initiative or as directed.
•  Using and amending, Service wide standard letters / paragraphs and other media. 
• Dealing with general queries through various media. 
• Diary management, organising and attending meetings, preparing documents prior to meetings, representing the department and/or minute taking. 
• Maintaining professional publications and/or other publications and directories. 
• Photocopying documents and putting into required format. 
• Answering the telephone, dealing with general enquiries, and taking messages.
• Maintenance of departmental filing and monitoring systems (hard copy and electronic). 
• To undertake on own initiative and/or assist in activities or project work in support of continuous improvement for the department and Service goals and objectives. 
• To perform tasks in a safe manner in accordance with Health and Safety policies and legislation. 

What we are looking for in our HR Assistant: 

• Good academic background.
• Knowledge of basic office systems and procedures.
• Proven ability to input data electronically in an efficient and accurate manner. 
• Experience of working in a HR administration department
• Proven skills in communication both written and verbal (good telephone manner especially important).
• An aptitude for figure work. 
• Proven ability to work to tight deadlines
• Good planning, organisational and time management skills
• Proven ability to work to a high degree of accuracy.

Closing Date: 2359hrs on 24 March 2024

If you feel you have the skills and experience to become our HR Assistant please click 'apply' today, we would love to hear from you. 

You must be eligible to work in the UK. 

How to apply:

You will be required to complete an application form and submit a document evidencing how you meet the following essential criteria from the Job Description and Person Specification:

• Experience of working in a HR administration department.
• Proven skills in communication both written and verbal.
• An aptitude for figure work.
• Good planning, organisational and time management skills.
• Proven ability to work to a high degree of accuracy.
• The ability to work efficiently and effectively both as an individual as well as a member of a busy team.

Via the advert for this role on our website (https://careers/vacancies/hr-assistant) we have provided a document to help you complete your application. Attached to our website advert is the word document "essential criteria for application". Please download this document and complete it with your evidence in relation to the above criteria. You can then upload this where requested when completing your application.

Please note the evidence you upload to your application using the "essential criteria for application" document below should not exceed 2000 words in total.

Evidence submitted in relation to the essential criteria above will be used to shortlist any applications received.

Our values

As a Service and as individuals: 

We are proud to help.
We are honest.
We are respectful.
We are working together.

Devon and Somerset Fire and Rescue Service recognise and celebrate the vast diversity of the local communities we serve, and we aspire for this to be reflected in our workforce. We encourage candidates from diverse backgrounds, experience, and beliefs, who share our values to consider working for us.