Hr Assistant/Administrator

Our client is relocating from Sevenoaks Kent to London in September 2024, This role will commence working in the Sevenoaks Office and then move to London. This role offers Hybrid working

Candidate Profile

The successful candidate will have experince of working as a HR Assistant or HR administration with experience of working within a similar fast paced, office environment where you will have successfully managed a varied workload. With your experience in HR, you will be comfortable being the first point of contact for straightforward enquiries, be confident communicating with people at all levels across the organisation and be committed to achieving results of a high quality. With excellent organisational skills and a high level of attention to detail, you should be able to work calmly under pressure and be able to demonstrate flexibility, initiative and a proactive approach. You will be proficient in MS Office and have experience of using an HR system including the ability to produce reports.

The ability to handle confidential data in a professional manner is paramount. You will ideally be CIPD Level 3 qualified/or equivalent or be studying towards your CIPD. Above all, the successful candidate will possess a positive can do attitude with the ability to provide excellent customer service and is keen to develop their HR skillset. For this you will be rewarded with the opportunity for a successful career within an expanding global company.

Brief overview of job role

To be a point of contact for routine HR related queries on matters such as absence, family friendly policies, changes to terms and conditions of employment, probationary reviews, and HRIS queries • Respond effectively to queries from the business, taking ownership to ensure they are handled in a timely and professional manner, referring more complex questions to the appropriate senior level of HR staff • Co-ordinate the end-to-end recruitment process in line with business requirements to source suitable candidates in a timely, professional manner including preparing job specs, candidate profiles and adverts, briefing agencies, sifting applications, scheduling interviews and assessments to providing feedback to managers/agencies and internal candidates as appropriate • Manage onboarding process including background vetting, preparation of contracts and conducting Company inductions • Manage leaver process including preparing termination documentation, assisting with redundancies and conducting exit interviews as required • SM&CR Certification process ensuring employee records are kept up to date • Participate in the smooth completion of the performance review, salary review and PRP processes • Assist with ER related issues including disciplinaries and grievances

• Prepare monthly management and ad hoc reports and complete relevant analysis as required • Support and co-ordinate company training, assisting with identifying training requirements, sourcing internal and external training as required ensuring best value for cost, liaising with managers and employee to ensure CPD requirements are met • Build and manage relationships with external providers, negotiating on contractual terms and ensuring the quality of service and cost effectiveness • Contribute to and take ownership of the ongoing review of all HR operational processes. Proactively maintain an overview of all processes, prioritising areas for improvement to improve the quality and timeliness of HR service and follow through to ensure successful implementation • Support and contribute towards general HR department activities as required • Ensure HRIS and employee files are accurate and up to date • Assist with the promotion of company benefits, liaise with benefit providers and communicate and reconcile changes and invoices • Deal with Facilities issues including updating and maintaining registers in relation to annual contracts, liaising with suppliers and contractors to resolve queries • Ensure employee workplace assessments are completed in a timely manner, following up on any issues raised as necessary • Contribute to ongoing HR initiatives and projects as required • Model and promote Values in all aspects of your daily work (Integrity, Commitment, Teamwork, Service and Leadership)

Excellent Benefits - Email CV ASAP