Hr & Payroll Administrator

A little bit about who we are looking for

We are looking for an experienced HR & Payroll Administrator to join our growing team. Reporting directly to the HR Director, you will be responsible for administrative support across the HR & Payroll functions.

The ideal candidate would have a passion for HR and ideally be CIPD qualified to some level (or working towards the qualification) and would have experience of managing monthly payroll and benefits submissions. Experience of working with Cezanne HRIS would be beneficial but is not essential.

A little bit about our culture

From very early in their Random42 career, we encourage people to have autonomy and urge them to present their own fresh ideas. We ensure we provide a supportive environment while also giving our people the room they need to succeed in their role on their own. This contributes to an engaged workforce, who are aspiring to take the next step in their career with Random42. We actively encourage internal promotion and don’t put time-limits on when this can be achieved.

Progression of our people is based on observing their progress in terms of performance, and equipping them with the knowledge, skills and confidence to take the next step.

The most common feedback from both new starters and exit interviews is how friendly, welcoming and supportive our team is. People treat each other with respect, real friendships and positive working relationships are formed, and our team enjoy spending time together at company social events. 

We want our team to feel comfortable at work so that they can be as happy and productive as possible. We have a relaxed dress code.

We encourage employees to be their authentic selves and bring their personality with them to work. This contributes to the happy environment we are so proud of. Our central offices have been designed to incorporate dedicated high spec social areas including open plan kitchen, dining area and a roof terrace to encourage colleagues to relax together and engage with each other. 

We understand the importance flexible working can play in retaining people and making them feel supported. We have implemented a hybrid working policy to promote a better work-life balance for our team. We also consider any formal or informal individual flexible working requests thoroughly and fairly and do what we can to support these where possible.

A little bit about the role

This is a varied role within a growing department and business and there is a great opportunity to make it your own and really add value.

There is excellent scope for progression for the right person as the company continues to grow and develop our HR strategy.

Administration of HRIS (Cezanne)

·      first point of contact for queries

·      absence management

·      new starter onboarding

·      leaver administration

·      generating reports

·      entering annual company closures

·      making manual holiday adjustments if / when necessary

Payroll administration

·      Collating monthly changes and adding them to Cezanne

·      reconciliation spreadsheet

·      uploading pension contributions

·      adding starters / leavers to Medicash

·      travel insurance member updates

·      cycle to work scheme

·      season ticket loan

·      verifying bank details changes

Benefits administration

·      maintaining starters and leavers for Medicash health benefit within their portal

·      processing joiners to the cycle scheme

·      managing company insurance policies

Contract administration

·      New starters

·      Promotions

·      Salary changes

·      Flexible Workding Request outcome letters

·      Acknowledgement of Resignation letters

·      Bonus letters

·      Commission agreements

Recruitment administration

·      ensuring new roles are advertised in a timely manner

·      sharing internal recruitment bulletin

·      forwarding job applications to relevant hiring manager

·      sending initial offers of employment

·      support hiring managers and HR Director with associated tasks

 Induction & onboarding

·      sending new starter paperwork

·      carrying out right to work checks via Experian

·      creating HRIS user accounts and populating personal data

·      sending welcome emails

·      scheduling HR orientation sessions for new starters

CSR committee

·      attending committee meetings

·      helping to drive initiatives

Other

·      Monitor completion of probation reviews and appraisals by line managers and file supporting documentation, flagging to HR Director where there are any concerns / an extension may be required. Send probation outcome letter to employee.

·      Keep HR templates and documents up to date

·      Managing visa sponsorship process for sponsored candidates and employees

·      Monitor sickness absence and holiday utilisation

·      Assist with ad-hoc HR projects

·      General Administrative support to HR Director

Essential Skills

·      Highly motivated

·      Able to exercise high level of discretion and handle confidential data, information and situations responsibly and sensitively

·      Highly organised with good time management skills

·      Strong numerical skills

·      Strong written and verbal communication skills

·      High level of attention to detail

·      Analytical way of thinking – understanding the “why” behind processes or actions and confident in asking for help to understand if you aren’t sure

Working Location

During the initial 3 month probation period, you will be expected to work from our Marylebone office 5 days a week. The office is easily accessible from a number of public transport stations including Bond Street and Marylebone.

Upon successful completion of probation period, you will be eligible to work 2 days per week from home, which will vary each week according to our hybrid working rota which you can view in advance. If you have commitments outside work which mean you would benefit from having two fixed days from home, such as childcare drop offs or collections, then you will be able to submit a request to make this change to your working location pattern.