Address
Form of work
SalaryHyrbird EA to CEO – Finance
West End, Oxford Circus
£50-60,000
Immediate Start
VB
Leading financial solutions company based in the heart of the West End is looking for an EA to CEO/ Chairman. This role will be based out of their luxury London office and will be working in a fast paced, dynamic and social environment. This is a great role for someone looking for an opportunity to develop their skill set. Key is a positive, proactive approach and a flexible attitude. Please note this role does offer hybrid working.
Salary: £55-60,000 + bonus and full benefits. Hours are 8.30am – 5.30pm and there is hybrid working
Ideal candidates will be able to start in May!
- First point of contact for CEO delivering a professional image for all internal and external contacts Responsible for proactive full diary management, with an understanding of business context to enable appropriate prioritisation, action and accurate handling timeously. Full Inbox Management, prioritising key actions, responses and responding where appropriate. Handling sensitive and confidential information efficiently, with discretion and accurately in a timely professional manner. Coordinate and organise all CEO internal and external meetings, VC’s and calls efficiently to capture all time zones, prioritisations, and re-arranging where necessary. Able to set up and maintain accurate e-filing system Building and maintaining strong working relationships both internally and externally and other key contacts at all levels. Arranging travel itineraries and accommodation in conjunction with the external travel team ensuring compliance with internal policies. Monitor, track and action tasks, escalating and delegating where appropriate Accurately processing invoices and expense management support through Concur and facilitation for ensuring payment terms are met. Assisting with signature processes on legal and executive documentation via DocuSign or as required for a wet signature. Plc Board and committee – assist CEO with meeting deadlines for the submission of reports in line with plc board expectations including requesting information, proofing and formatting.
EA support for Chairman
- Wednesdays and board meetings predominantly with adhoc support as required Assistance with meetings and diary management
EA support to Chief Commercial Officer
- Diary management for CCO with support from the PA’s
Skills and attributes required
- A demonstrable attitude towards managing highly confidential and sensitive information with discretion and integrity. Confidentiality is imperative. Experience of supporting a C-Suite (CEO) within Financial Services company highly desirable Experience of supporting a board director and an understanding of plc boards highly desirable Highly organised and able to prioritise effectively with minimal supervision. Excellent MS Office, Concur, DocuSign and MS Teams skills. Develop and maintain a good working relationship within the wider team to ensure the CEO is well placed to deliver their objectives
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.
