Office Administrator

Permanent, full-time role with a flexible working pattern

Your new company
This award-winning specialist and international organisation is looking for an experienced Administrator to join the team in their Glasgow office. Your new company specialises in Mechanical and Electrical Engineering Consultancy who apply their expertise and knowledge to contribute towards a more sustainable and Carbon Net Zero future.
Your new role
As the Office Administrator, you will be responsible for the administration of the company engineers and the Project Cost Accountancy team. You will be completing a wide variety of tasks day-to-day to support the daily operations of the business. Part of your role within the business will be to meet and greet visitors at reception and coordinate front-desk duties, providing a high quality of Customer Service for all customers.
Main responsibilities:

Greet and welcome visitors at reception.

Answer, screen and forward incoming phone calls.

Deal with all deliveries.

Manage meeting room calendars, setting up/clearing down meeting rooms and provision of catering as required.

Arrange travel and accommodation for staff as and when requested.

Processing mail and management of courier services.

Management and ordering of stationery and consumables.

Ensure accurate signing in/out records are kept of staff movements.

Record and maintain holiday spreadsheet.

Assist with administration for on-boarding new staff.

General administrative tasks including typing, report formatting, Excel spreadsheet data inputting and printing tasks to support engineering staff.

The working hours for this role are between 8:30am to 5pm, Monday to Friday with one hour's lunch break unpaid. Flexible working is available to accommodate the successful candidate's outside commitments.
What you'll need to succeed

Proven experience in a customer-facing role.

Proficient in the use of Microsoft O365 (Word, Excel, PowerPoint, Outlook & Teams).

Written and verbal communication skills.

Professional attitude and appearance.

The ability to be resourceful and proactive when issues arise.

Multitasking and time-management skills, with the ability to prioritise tasks.

What you'll get in return

Flexible working options are available.

6% company pension.

25 days annual leave + 9 bank holidays.

Discount platform.

Cycle to work scheme.

Parking available.

Salary sacrifice scheme.

4pm finish on a Friday.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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