Office Administrator

Office Administrator

• Hourly Rate: £12.50
• Location: Aldermaston (Driver required due to location)
• Job Type: Temporary (12-month maternity cover)
• Start Date: June 18th, 2024
• Working Hours: Monday to Friday, 9:00 am - 5:00 pm (1-hour lunch)

We are seeking a dedicated Office Administrator to join our team on a temporary basis to cover maternity leave. This role is essential in supporting the Office Manager and ensuring the smooth operation of our business activities.

Day-to-day of the role:

• Weekly tasks include adding invoices and receipts to Sage, updating job folders, checking invoice prices for overcharges, and ordering materials from suppliers.
• Compile job packs, scaffold and take off sheets, manage new enquiries, and update leads spreadsheet.
• Assemble quotes, manage emails and incoming calls, and monitor Google ad and organic positions.
• Update customers with materials delivery dates and fitter start dates, collect ceiling/damage photos from fitters, and create order forms.
• Post new plans to customers, handle application forms for Total Building Control, and manage calcs and correspondence with Total Building Control.
• Perform postal duties as required.
• Monthly tasks involve handling supplier statements, communicating with suppliers regarding overcharges, obtaining up-to-date terms from suppliers, and filing paid invoices/statements.
• Order new brochures, distribute brochures/design sheets as needed, order skips when required, and update the reviews sheet.

Required Skills & Qualifications:

• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and prioritise effectively.
• Excellent communication skills, both written and verbal.
• Experience in an administrative role, preferably within a similar business environment.
• A proactive approach to problem-solving and the ability to work independently.

Benefits:

• Competitive hourly rate of £12.50.
• Structured working hours with a 1-hour lunch break.
• Opportunity to gain experience in a supportive role within a dynamic business environment.

If you are interested in this Office Administrator position, please apply online and we will review your application and contact you with more information if successful.