Office Administrator

Who are FSS?

Fuel Storage Solutions (“FSS”) has been established for 21 years by owners and directors Katharine and Jonathan. We offer comprehensive commercial and industrial fuel storage solutions – from supply to tank maintenance, offering UK wide coverage: supply, installations and maintenance of complete fuel storage solutions.

FSS is an award-winning business, based in Bradford, West Yorkshire and we are now expanding our field-based teams. With a strong, stable customer base, we are growing day by day and on the lookout for ambitious, driven and hard-working individuals, ready for a new challenge.

FSS has strong company values and working with us is very much a team experience, our employees are at the heart of our operation, and we strive to provide the best career opportunities.

The Role: Operations Administrator

This is a superb opportunity for someone looking to develop their experience and be part of a fast-growing company. The successful applicant for our Operations Administrator role will be someone who enjoys a fast-paced environment, thrives working within a team and shows initiative and drive.

This newly created role will require a good understanding of business administration, fleet management and scheduling.

The Specifics

The Office Administrator will help deliver quality and flexible service to our client base. The role involves assisting the Operations and Purchasing functions conduct scheduling for the engineering team, administer the internal fleet and undertake general administration.

The key duties are:

• Monitor engineer compliance and skills training requirements and report issues and gaps.
• Manage the allocation of the appropriately skilled engineers to the right jobs and parts and tools required.
• Prepare RAMS for PPMs and callouts.
• Book in work with customers as required and acquire confirmation of attendance.
• Complete and monitor all scheduling activity in a cost effect manner, considering time and travel.
• Conduct all elements of vehicle administration (including fines, tax, documents, service/MOT, repairs etc.)
• Monitor and administer NavMan activities.
• Arrange and book appropriately timed fleet maintenance when required.
• Organise PAT testing when required for all electrical van-tooling.
• Conduct monthly vehicle and tool audits on internal fleet.
• Create regular fleet status and expenditure reports on internal fleet and tooling.
• Ensure tooling calibration is maintained according to renewal requirements.
• Maintain accuracy of attendance dates on the CRM and customer portals where required.
• Raise site permits for engineers when required.
• Book transportation for engineers where required.
• Request date of attendance from subcontractors, schedule accordingly and monitor the accuracy of subcontractor RAMS.
• Provide support to Purchasing Manager in raising purchasing orders to suppliers.
• Build up supplier relationships.

To be successful in your application, the key skills and experience you will have are:

• Ability to build rapport quickly and communicate effectively with all levels of the organisation.
• Experience working with a CRM system (desired).
• IT application skills in MS Office.
• Integrity & honesty.
• Self-motivation & self-discipline.
• Works as one team, with the ability to work independently.
• Ability to multi-task.
• Reliability.
• Accuracy and attention to detail.
• Sensitive to the requirements of the organisation.
• Well organised and able to organise own time.
• Embraces change & innovation.
• Analyses & solves problems.

What do we offer?

As well as being an award winning, friendly and innovative team, we offer a number of enhanced benefits to all of our employees.

• 37.5 hour working week.
• 31 days holiday inclusive of bank holidays.
• Enhanced pension (5%).
• Death in service policy.
• Health Insurance.
• 24/7 Employee Assistance Programme.
• Long service rewards.
• Company events and away days.
• Dedicated in-house and on-site training.
• Career development.

Job Types: Full-time, Permanent

Pay: £24,000.00 per year

Benefits:

• Company events
• Company pension
• Free parking
• Health & wellbeing programme
• Life insurance
• On-site parking
• Private medical insurance
• Referral programme

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Bradford: reliably commute or plan to relocate before starting work (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person