Office Administrator

At Ignite Recruitment Services we strongly believe in “being of service” to our clients. We make it a point to ensure that the experience candidates and clients have with us is only a positive one.

Our client is now looking for an Office Administrator with construction background.

Position Title:Office Administrator

Department: Administration

Reports To: Office Manager/Operations Manager

Location: Wembley 

Job Summary: The Office Administrator will play a key role in ensuring the smooth operation of the office at a construction company. This individual will handle a wide range of administrative and clerical tasks, support the project management team, and serve as a point of contact for both internal and external stakeholders. The ideal candidate is organized, efficient, and capable of managing multiple priorities simultaneously.

Key Responsibilities:

1. Administrative Support:

   • Manage daily office operations and maintenance of the office.
   • Coordinate and schedule meetings, appointments, and travel arrangements for staff.
   • Handle incoming calls, emails, and other communications.
   • Prepare and distribute correspondence, memos, and forms.
   • Maintain an organized filing system for company documents.

2. Project Support:

   • Assist project managers with the preparation and distribution of project documents.
   • Track and manage project schedules and deadlines.
   • Coordinate with subcontractors, suppliers, and vendors.
   • Maintain project-related documentation and ensure all records are up-to-date.

3. Compliance and Safety:           

4.             Ensure compliance with company policies and procedures.

   • Assist with maintaining health and safety standards in the office.
   • Coordinate with the safety manager to ensure all employees adhere to safety protocols.

Qualifications:

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Experience: Minimum of 3 years of administrative experience, preferably in the construction industry.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team.
• Attributes:
  • Detail-oriented and able to prioritize tasks efficiently.
  • Adaptable and able to handle a fast-paced work environment.
  • Reliable and professional with a strong work ethic.

Working Conditions:

• Office environment.
• Full-time position with standard office hours; may require occasional overtime.

Compensation:

• Salary commensurate with experience.