AddressThis role requires an organised and proactive individual with strong communication and multitasking skills. You will play a crucial role in ensuring the smooth operation of the office and contribute to the overall success of the organisation.
This role will be based 5 days a week in the London office, 10am - 7pm with a 1 hour lunch break.
Responsibilities
- Work in a team of two on reception to ensure a presence on the front desk
- Greet visitors upon arrival and direct them to the correct location
- Book in guests with the building and work with IT to produce access cards
- Arrange couriers
- Sort and distribute post and packages, including collecting larger items from the loading bay
- Maintain the stock of office and kitchen supplies
- Conduct regular audits of supplies to ensure the inventory is well maintained
- Maintain a tidy and organised reception area
- Work with the Events and HR teams to coordinate office events, including scheduling catering when required
- Implement and maintain efficient digital filing systems for reception and office related documents
- Assist the Facilities Manager with maintaining vendor relationships, and negotiating terms with new providers
- Assist with onboarding of all new UK employees, including arranging introduction meetings, scheduling training and conducting the fire safety walk
- Assist the HR Department with ad hoc tasks as required
About You
- Previous experience in a customer focused role within an office environment
- Confidence working with employees at all levels
- Strong attention to detail
- Proactive attitude
- Genuine interest in Office Management / HR
- Experience within Financial Services is preferred but not essential
