Office Administrator With Reception Duties

Sullivan Upper School is seeking to appoint a confident and assured administrator to the role of Office Administrator, including Reception Duties.

Are you an efficient individual who is able to multi-task, has a professional approach in dealing with staff, pupil and visitors and is competent in the application of IT systems? If so, look no further than this exciting opening!

Office Administrator (with Reception Duties)
Holywood, BT18 9EP

• Full time during term time, permanent
• Points 5-6 (annual salary of £22,273 to £22,628 pro rata)

Please Note: Applicants must be authorised to work in the UK

The Role:

At Sullivan Upper School, an exciting opportunity awaits a skilled administrator for the role of Office Administrator withReception Duties. This pivotal position involves multitasking, maintaining a professional approach, and interacting with staff, pupils, and visitors regularly.

Key Responsibilities:

• Reception duties, including visitor assistance and telephone switchboard operation
• Administrative tasks, such as recording pupil absences, coordinating attendance reports, and managing school mail
• Lost property management and communication protocol
• Other administrative duties and support for the Principal, school staff and Board of Governors

The above is not an exhaustive list – please refer to the job description for this role (this is available upon request or from the Sullivan Upper School website).

Working Hours:

• 36.25 hours per week from 8.30 am to 4.30 pm
• 45 minutes for lunch as well as a 10-minute morning break
• Occasional work for special events eg Open Day, SEAG Transfer days or school plays/concerts (regarded as overtime and paid for accordingly)

The Ideal Candidate:

We are seeking an efficient, friendly, and detail-oriented individual with the following qualities:

• Minimum of 5 GCSE passes (including English and Mathematics)
• 1 year's clerical/administrative experience, proficiency in Microsoft Office
• Excellent organisational and communication skills
• Strong work ethic, with the ability to prioritise tasks and collaborate in a team
• Sound understanding of data protection responsibilities and the importance of confidentiality
• The full person specification is available upon request and is included in the information about the post on the school website.

Benefits:

• Competitive salary based on NJC Scales (£23,500 to £23,893).
• Generous leave arrangements: 22 days’ annual leave to be taken during school holidays (which rises to 26 after 5 years’ service) plus 13 days statutory holidays
• Participation in the NILGOSC superannuation scheme to which the school contributes.

About Sullivan Upper School:

Sullivan Upper School is a large co-educational and interdenominational voluntary grammar school situated on 25 acres of grounds on the edge of Holywood, overlooking Belfast Lough. There are at present 1,250 pupils in the school, some 180 of them in the Preparatory Department. It is owned and managed in all its affairs by the Board of Governors of the School, which is drawn from the local community and reflects the main religious denominations of Holywood. The school is funded directly by the Department of Education for Northern Ireland.

If you are seeking a rewarding career working in a friendly school office environment, don’t hesitate to apply and join Sullivan Upper School today!

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to complete your application form.

Close date: 19th February at noon

Interview date: Friday 8th March currently the proposed date.

You must be authorised to work in the UK. No agencies, please.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All appointments are subject to an enhanced Access NI check.

Other suitable skills and experience include Office Admin, Office Administrator, Administration, Administrative, Administrative Assistant, School Administrator, School Administration, Receptionist, Education, Term Time Only, Office Manager, Executive Assistant, Administrative Coordinator, School Secretary.