Office Assistant

Location - Central Bath

Hours - Approx 12-16 hours per week (between 9.00am and 1.00pm)

Days:Monday to Thursday mornings, for between 3-4 hourseach day

Salary - £13 per hour

Job Overview

If you're a stellar organiser with an affinity for juggling work and home commitments, we might have the perfect job for you! Picture this: You are working in a dynamic digital marketing agency in central Bath as a part-time Office Assistant, providing support to our wonderful Office Manager in overseeing all things premises related. The role is part-time, covering four mornings per week and if you have caring responsibilities it could easily be fitted around family commitments.

You need to have excellent organisational and coordination skills, be effective, professional, and above all a friendly communicator. Being proactive, reliable and self motivated, with a real can-do attitude is also essential.

Key Responsibilities:

• Assist Office Manager in ensuring the office is well presented and operates smoothly.
• Daily checks of meeting rooms, kitchen, toilet, and shower facilities to ensure they are safe, presentable and well stocked of supplies. Book annual services and repairs as necessary.
• Monitor and maintain supplies of stationery, printer and store cupboard stock.
• Ordering and handling of deliveries to and from the office, including the weekly Sainsbury’s grocery order.
• Preparation of team lunch items in our kitchen area every Tuesday and Wednesday.
• Handling and scanning of the post.
• Assist the Office Manager in ad hoc tasks relating to the office facilities and equipment.
• Assisting with the planning and organisation of events when required.

General Office Duties:

This role requires supporting the Office Manager with a variety of to ensure the smooth running of the Bath office:

• Office Administration:
• Manage couriers (parcels coming in and going out).
• Scanning of receipts/post and paper shredding.
• Assist Office Manager with ad hoc administrative tasks, such as liaising with the cleaning company, booking service checks, etc.
• Manage and communicate the ‘Who’s In Next Week’ Slack message.
• Stationery & Stock Cupboards:
• Cleaning & stock cupboard - check and maintain supply of toilet paper, hand towels, bin liners etc.
• Kitchen cupboards - check and maintain supplies of food and beverages, kitchen towel, dishwasher tablets, handwash, coffee beans & syrups etc.
• Stationery cupboard - check and maintain supplies of pens, markers, notepads etc.
• Printers - check toner levels and replenish paper. Ensure we have supplies of toner and paper and recycle old cartridges when necessary.

• Toilets & Shower Room:
• Daily check of toilet and shower room facilities, ensuring toilet paper, hand towels, toiletries and sanitary products are stocked.
• Communicating with the cleaners if there are any issues with cleaning standards.
• Reorder supplies as required.

• Kitchen & Coffee Machine:
• Daily check and replenishment of supplies including cereal, tea, coffee, fruit etc.
• Ensure the coffee machine is ready for use each day and the milk system is cleaned.
• Book Sainsbury’s deliveries of milk, fruit, and other supplies for a Monday morning and any additional grocery deliveries that may be required for events, busier office days etc.
• Unpack deliveries and packaging to replenish fruit bowls etc.
• Prepare lunch items on a Tuesday and Wednesday, such as jacket potatoes, oven pizzas, quiche and salad.

• Meeting Rooms:
• Check meeting rooms are tidy and clear of cups and glasses and that coasters are available for coffee tables.
• Ensure sure flip charts, whiteboard markers are stocked and ready to use.
• Ensure rooms are well presented each morning.

Job Specific Skills and Attributes

Essential requirements:

• Good with people!
• Excellent organisational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Can be trusted with sensitive information
• Quick to learn new admin-related tools/software

Our core values are

Playfulness - We believe that play unlocks ideas and we take our work seriously (but not ourselves).

Trust - We do the right thing - even when no one is looking.

Kindness - We are always friendly, generous, considerate and honest with each other.

Determination - We are obsessed with being exceptional

The benefits of working for Dialect:

Time Off. We don’t count holidays. We want you to be well rested and at the top of your game, that's why we offer unlimited paid annual leave.

Wellness. Mental health is a top priority to us. As well as a dedicated Employee Assistance Programme, personalised wellness action plans, we are continuously working towards creating a culture where people are confident to speak out about their mental health.

Connecting. We’re a social bunch here at Dialect. Team lunches/dinners, film club, book club, summer and Christmas parties are just a few of the things we enjoy as a team.

Growth. We encourage continuous professional development and exploration. We run lunch and learn sessions, quarterly performance reviews and have dedicated time each week for staff to focus on their professional development.

Job Type: Part-time

Expected hours: 12 – 16 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Cycle to work scheme
• Discounted or free food
• Enhanced maternity leave
• Free fitness classes
• Gym membership
• Health & wellbeing programme
• Profit sharing
• Sick pay
• Unlimited paid holidays

Schedule:

• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (required)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Ability to Commute:

• Bath (required)

Work Location: In person