Office Manager

We are currently recruiting for a temporary Office Manager for one of our fantastic clients. This organisation is a charity supporting individuals affected with Tinnitus. We are looking for an organised and experienced Office Manager to help us achieve our aims. This role will involve streamlining office and HR processes, maintaining, and updating HR records, implementing staff recruitment and inductions, and providing support to the Senior Leadership Team. 

Job Title: Office Manager

Salary: £25,000 – £28,000

Hours: 35 Hours

Contract: Temporary

Location: Sheffield (Hybrid Working)

Responsibilities:

• Lead responsibility for the cost-effective and efficient management of our office – including general enquiries, equipment management, all internal administrative systems, and processes.
• Lead on contract management and negotiation for office related contracts in line with the organisational tendering process.
• Lead responsibility for health and safety compliance, risk assessments, insurance compliance, and asset register management.
• Act as first point of contact for suppliers, contractors and service users and providing a high level of service and dealing with a wide range of general enquiries.
• Purchasing and management of office supplies and equipment.
• Maintain computerised CRM systems and update supporter details when necessary.
• Providing first line support for IT/telephone systems and raising tickets with external partners for systems support/trouble shooting where required.
• Phone management: receiving, transferring, making calls, and taking messages

• Lead responsibility for payroll administration and liaison with payroll bureau.
• Management of internal HR records and co-ordination of staff induction and exit processes.  
• Management of employee wellbeing and benefit programme.
• Administration and management of staff holiday calculations and sickness recording through our Who’s Off platform.
• Management of the DBS checking and processing system for new staff and volunteers.
• Lead responsibility for the administration of the organisational pension scheme.  

Experience Required

• At least 2 years’ experience within a managerial position
• At least 3 years’ experience within a senior administrative position
• Computer literature