We are seeking an experienced and detail-oriented
Office Manager. This is a combined role which will include, overseeing the sales order process and supply chain/purchasing functions.The ideal candidate will be highly organised, proactive, and capable of multitasking in a fast-paced environment. You'll have the chance to work with a dedicated team and contribute to the success of the business while enjoying opportunities for personal and professional growth. If you thrive in a busy environment and are passionate about driving operational excellence, we encourage you to apply.
Key Responsibilities:Oversee Sales Order Processing:
- Supervise and support a small Sales Administration team to ensure efficient and effective work flow.
- Coordinate with sales representatives to facilitate order processing and customer inquiries.
- Oversee the maintenance of accurate sales records and databases
- Conduct performance appraisals for team members, providing constructive feedback and setting development goals.
Purchasing:
- Conduct price comparisons for all trade products and supplies, ensuring cost-effectiveness.
- Responsible for ordering stocks and maintaining appropriate inventory levels.
- Enter new product codes into the Sage accounting system.
- Set up new suppliers and maintain relationships with existing ones.
- Negotiate contracts and terms with suppliers to optimise procurement process.
- Monitor carriage costs for UK carriers, ensuring efficient and cost-effective delivery solutions.
- Track outstanding orders and ensure timely fulfilment.
- Ensure that all staff members adhere to company procedures and policies.
- Implement and enforce best practices to maintain compliance with regulatory standards.
Qualifications and Skills:- Proficiency in using Sage or similar accounting software.
- Excellent communication and interpersonal skills.
- Ability to lead and motivate a team to achieve common goals.
- Knowledge of purchasing processes and supply chain management.
- Familiarity with logistics and transportation operations is desirable.
This is a full time and permanent office based position working, Monday to Thursday 9.00am - 5.00pm, Friday 9.00am - 3.00pm
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