Office Manager

The Role:

As the Office Manager, you will be the heart of our business and play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for overseeing administrative functions, managing day-to-day office activities, and providing vital support to our team. This role offers an exciting opportunity to contribute to the growth and success of our business.

We are looking for a self-starter who is comfortable juggling multiple work streams and working on a number of different contracts simultaneously. Someone who can build strong relationships with both customers and suppliers, and is keen to learn.

Key Responsibilities:

Administrative Management:

• Organize and coordinate office operations and procedures.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Communication and Correspondence:

• Serve as the primary point of contact for internal and external communications.
• Draft and proofread correspondence, reports, quotes and other documents.

Project Coordination:

• Collaborate with project manager and construction teams to support the scheduling and coordination of loft conversion projects.
• Ensure effective communication between the office and project teams.

Financial Administration:

• Manage financial processes, including invoicing, budget tracking, and expense management.
• Work closely with the finance team to ensure accurate record-keeping and financial reporting.

Customer Relations:

• Provide excellent customer service by addressing inquiries and resolving issues in a timely manner.
• Collaborate with the sales and marketing teams to enhance customer satisfaction.

Human Resources Support:

• Assist in the recruitment process by coordinating interviews and onboarding activities.
• Maintain employee records and contribute to the development of HR policies.

Office Supplies and Inventory Management:

• Monitor and replenish office supplies as needed.
• Maintain organized and efficient inventory systems.

Health & Safety Oversight:

• Monitoring and maintaining all relevant health and safety documentation for both company and subcontractors.

Qualifications and Skills:

● Proven experience (5+ years preferred) in office management or a related role

● Reliable with strong organisational and multitasking skills

● Excellent written and verbal communication abilities

● High attention to detail

● Time and project management skills

● Proficiency in Microsoft Office Suite and office management software

● Familiarity with basic accounting principles

● Knowledge of the construction or home improvement industry is a plus

How to Apply:

If you are a highly organised and detail-oriented professional with a passion for contributing to the success of a growing company, we invite you to apply.

Job Type: Full-time

Pay: £28,000.00-£40,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company pension
• Free parking
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Work Location: In person

Application deadline: 10/05/2024