Office Manager

Office Manager 

Oxford Circus, London

£30,000 - £34,430 FTE – Flexible Depending on Experience

Flexible three-to-five-day option

Potential to work from home on a Monday

P-Three are retail, restaurant and leisure leasing agents. We lease space for landlords, act for tenants acquiring stores and help developers plan the ground floor of new destinations to create thriving places where people love to go. As our company continues to grow, we are now seeking to appoint an exceptionally organised Office Manager with great attention to detail, who can also fit into to our small and fun team.

Office Management

• Coordinating office supplies and maintenance of equipment (e.g. printer)
• Ensuring the office premises are well maintained including coordinating repairs and overseeing cleaning services
• Managing refreshment supplies
• Managing and maintaining records on all office/contract related policy documents (renewals etc)
• Maintaining a well-organised and efficient office environment
• Ensuring a welcoming and professional reception for visitors and clients
• Helping establish and maintain office procedures
• Maintaining and updating company records, databases, and filing systems
• Handling phone calls, emails, and correspondence efficiently
• Booking travel and accommodation
• Helping to co-ordinate diaries and meeting arrangements
• Managing the Anti Money Laundering - checking process alongside our external consultants
• Issuing appointment letters and terms & conditions (using our template terms)
• Ensuring that the office complies with health and safety regulations, including implementing safety protocols and emergency procedures.
• Serving as a point of contact with external clients
• Implementing and managing company policies and procedures to ensure compliance and efficiency within the office and legislation
• Identifying areas for improvement in office processes and implementing solutions to enhance productivity and efficiency

Finance and Human Resources

• Assisting with basic financial tasks such as invoicing and expense tracking
• Supporting HR activities including onboarding and maintaining employee records
• Organising staff training
• Assisting new recruits

Marketing and Events

• Event Planning: planning and organising events, meetings, and conferences.
• Assisting with marketing and the P-Three Perspectives (our blog). This would be joining internal meetings, taking notes, and summarising key themes from meetings
• Organising client Christmas gifts
• Assisting with organising and booking client entertainment

Project Assistance

• Helping our team produce client presentations (with the P-Three template) that are succinct, use professional language, are grammatically correct with no spelling mistakes and adhere to brand guidelines
• Helping to keep records on target business 
• Collaborating with project teams on administrative tasks as needed
• Helping to organise and document project-related information

Qualifications & Experience

- Proven experience in office management or administrative roles

- Strong organisational skills with an eye for detail

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) ideally also experience in XERO and Slack

- Excellent written and verbal communication skills

- Ability to multitask and prioritise tasks effectively

- Basic knowledge of finance and HR processes 

- High level of professionalism and discretion

Benefits

- Competitive salary and benefits package

- Opportunity to work with a dedicated team in a dynamic industry

- Career growth and development opportunities

- A positive and inclusive work culture

- Potential to work from home on a Monday

- Flexible three-to-five-day option

INDLS