Operations Administrator

Job Title:Operations Administrator

Contract: Full time 40 hours / week

Location: Bishops Waltham

Salary: (phone number removed)

Role Description:

My client produces installations at event spaces at sporting, cultural and social events across the UK and Europe. Working at the Warehouse, this role is responsible for the administration and organisation of provisioning across all aspects of the business within the Operations Team.

Capabilities:

• Operating as part of a team in a busy environment
• Positive and proactive manner approach to learning and mastery
• Reliability, accuracy and attention to detail
• Experienced and capable in MS Office including data management using Excel
• Experience of Sage and business software systems
• Effective manner in phone, verbal and written communication

Responsibilities:

• Maintaining stock levels of consumables and stock for production and operational delivery under direction of the Operations Manager
• Purchasing material and products for manufacturing and installations
• Booking transport arrangements for the movement of materials, resources and equipment to project sites
• Ensuring all site crew records and details are updated annually and onboarding new crew as required
• Booking site crew and ensure rooms and accommodation are allocated
• Ensuring the correct administrative processes are applied to all booking, purchasing and allocations
• Maintaining the Master Schedule detailing the flow of projects
• Preparing project folders to support the Project Planner
• Allocating holiday requests to the company calendar

Experience

• Working in a team
• Identifying methods to continuously improve process
• Developing reports and records of inventory, materials
• Experience in procurement and Provisioning
• Knowledge of safe working processes
• Knowledge of construction materials and their use
• Calculate and measure distances and weights accurately

The job description sets out the critical elements of the role, however, as a small business, all employees should expect to support the whole team in a variety of tasks to ensure delivery is always achieved