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SalaryPosition: Operations Assistant Location: Portsmouth Salary: £23,800-£26,000
Work Schedule: Hybrid role with 2 days working from home Hours: 9-5pm, Monday to Friday
Transport: Own transport essential
This role will be considered on a permanent or temp to perm basis
Are you ready to dive into a dynamic role with a cutting-edge marine company in the heart of Portsmouth? We're on the lookout for a proactive Operations Assistant to add spark to their innovative team.
Join a forward-thinking marine company that thrives on innovation and embraces a dynamic work culture. As an Operations Assistant, you'll play a pivotal role in ensuring the seamless flow of operations, making a real impact on their exciting projects.
Your Mission: As the Operations Assistant, you'll be working closely with the management team to keep operations shipshape, so your ability to multitask and maintain composure under pressure will be your superpower.
Key Responsibilities:
- Assist with the compilation of project reports to include formatting, proof reading, etc in accordance with the Company house style.
- Work with the Operations & QHSE Assistant to ensure the Inbox is monitored and managed effectively.
- Take minutes of Operations meetings as required, ensuring actions are followed up and reported back.
- Provide general administrative support across the business including diary management, arranging/booking meetings, note taking, etc.
- Lead the arrangement of travel and accommodation for staff, Associates and Client Reps.
- Maintain, manage, and update databases used for projects.
- Ensure that documentation is up to date, including contracts, T&Cs, Schedules, NDAs, passports, CVs, Emergency Contact Information
- Updating offshore training and safety certificates, ensuring they are valid and up to date
- Attend Client Rep project briefings with the relevant Project Manager
- Liaise with/assist the Project Finance Assistant and Operations & QHSE Assistant to ensure the timely receipt and submission of Associates' and Client Reps' timesheets, expenses and invoices.
Your Skills and Experience:
- Proven multitasking abilities in a dynamic environment.
- Administrative wizardry with excellent organisational skills.
- Strong communication skills and an eye for detail.
- Previous experience in project administration or a related field is a plus.
- Adept at managing databases and documentation with precision.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
