Address
Form of work
SalaryBerry Recruitment are seeking a Personal Assistant to The Directors and the Executive Operations Officer.
As a Personal Assistant to 2 Directors and the Executive Operations Officer (EOO), the role is to provide comprehensive support and facilitate seamless operations for the leadership team.
This entails managing schedules, coordinating meetings, handling correspondence, and executing various administrative tasks with precision and confidentiality. With a focus on efficiency and professionalism, striving to optimize the productivity and effectiveness of the leadership team, enabling them to fulfil their responsibilities and achieve organizational goals successfully.
The role will involve managing schedules, coordinating meetings and appointments, handling correspondence, and executing various administrative tasks to assist the director in optimizing their productivity and effectiveness. Additionally, you will act as a liaison between the Directors and internal/external stakeholders, ensuring clear communication and efficient workflow.
- Calendar Management
- Coordinate and manage the Director's & EOO calendars, including scheduling meetings, appointments, and travel arrangements
- Anticipate scheduling conflicts and proactively resolve them to optimize the Director's time
- Act as the primary point of contact for the director, screening and prioritizing incoming communications, including emails, phone calls, and correspondence
- Draft and prepare professional correspondence, reports, presentations, and other documents on behalf of the director
- Arrange and coordinate meetings, conferences, and events for the director, including logistics such as venue booking, catering, and audiovisual setup
- Prepare meeting agendas, documents, and presentations, ensuring all necessary materials are available in advance
- Providing refreshments as required
- Minute taking
- Provide general administrative support, such as managing files, organizing documents, binding reports
- Assist in the preparation and processing of expense reports, invoices, and other financial documents
- Providing refreshments for meeting
- Maintain accurate records and databases, ensuring information is up-to-date and easily accessible
- Conduct research and gather data as required by the Directors/EOO for various projects or initiatives
- Build and maintain effective working relationships with internal and external stakeholders, including clients, suppliers, and colleagues.
If you are interested in the above position please APPLY NOW or contact Trisha Solomon on (phone number removed)
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
