Part Time Office Administrator

An exciting opportunity has arisen for an efficient Office Administrator/Executive Assistant to work closely with the Managing Director of a well-established family office. Working 30 hours per week Monday to Friday 9am - 3pm or 10am - 4pm.

This role involves a blend of administrative work and property management, ensuring the smooth operation of the Managing Director’s business and personal affairs.

Day to Day of the role:

• Manage secretarial and administrative tasks to optimise the Managing Director’s time.
• Act as a key point of contact between the Managing Director, Creative Director, Project Manager, and clients/tenants.
• Screen and direct incoming telephone calls.
• Filter incoming emails, responding to correspondence and queries on behalf of the Managing Director.
• Manage the diary, booking and confirming meetings and appointments.
• Arrange travel as required.
• Liaise with managing agents for tenant enquiries and maintenance reports.
• Coordinate with contractors for repairs and routine maintenance.
• Manage tenancy agreements, renewals, and tenant deposits.
• Ensure portfolio compliance with UK legislation through inspections.
• Arrange check-in and check-out inventories as required.
• Maintain communication with tenants throughout the tenancy.

Required Skills & Qualifications:

• Experience in a similar role.
• Proficiency in Microsoft Office, particularly Word and Outlook. Knowledge of Xero is a bonus (training provided).
• Understanding of office filing systems, both electronic and paper-based.
• Proven ability to prioritise workload with multiple projects.
• Ability to work proactively, independently, and without direct supervision.
• Strong team player and natural problem solver.
• Strong work ethic with a need for discretion.
• Flexibility in work approach.
• Must have access to a vehicle and hold a UK driving license.