Address
Form of work
SalaryFull time office based Permanent role
Location: Hillingdon
Hours:8:00am - 5:00pm Monday to Thursday, 8:00am - 4:30pm Friday (additional hours as needed)
About the company:
A dynamic and growing company is seeking an enthusiastic Office Administrator to join their team at the Group Head Office based in Hillingdon. This is an exciting opportunity to be the backbone of the office operations, offering crucial support to ensure smooth day-to-day functioning.
Qualifications and Skills:
- Proven experience in an administrative role.
- Excellent organisational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
- General Administrative Support: Provide essential support to all office staff with various administrative tasks.
- Telephone Management: Answer incoming calls, take messages, and direct calls to the appropriate staff members.
- Meeting Support: Prepare meeting rooms and provide refreshments as needed for meetings.
- Office Setup: Start the office day right by setting up, including tasks like emptying the dishwasher, stocking the tea point, and managing the coffee machine.
- Diary and Absence Management: Maintain the group diary, manage staff absences, site visits, and keep records of sickness and leave requests.
- Email Coordination: Monitor and distribute generic emails to the relevant teams.
- Mail Handling: Frank, open, and distribute incoming post efficiently.
- Event Coordination: Assist in organising staff and corporate events, from summer gatherings to client entertaining events, including bookings and travel arrangements.
- Visitor Management: Greet visitors, sign for deliveries, and coordinate courier services.
- Office Supplies: Manage office supplies, conduct regular checks, and handle weekly orders.
- IT Support: Assist with IT, printer, and mobile phone queries, including ordering new equipment as needed.
- Competitive salary
- Supportive team environment
- Opportunities for growth and development
- 25 days annual leave plus bank holidays
- Pension scheme
