Part-Time Office Administrator

Job DescriptionOffice AdministratorWe have an exciting opportunity for a part-time Office Administrator for 3-4 hours a day (16/18 hours a week) to join us on a 3-6 month basis. (This may be extended depending on business needs).Reporting to the Executive Assistant, you will help manage the day-to-day office operations.We are looking for a confident self-starter who has a proven track record as an administrator.Key duties and responsibilities

• Greet and welcome visitors in a friendly and professional manner
• Answer telephone calls and direct them to the appropriate person or department
• Provide excellent customer support by addressing enquiries and resolving issues
• Performing administrative tasks such as filing, photocopying, post and scanning
• Maintain office supplies and place orders as needed
• Maintain grocery supplies - milk, tea, coffee etc.
• Support with office events and new starter onboarding
• Take care of lunch and coffee requirements for meetings as required.
• Assist with DHL shipments - overseeing the sending and receiving of post, product samples, which may include samples to customers, potential clients or replacement product for consumer complaints
• Reporting on sample inventory and courier expenses
• Work with the Head of Marketing on consumer complaints
• Monitor company email inboxes; forwarding and acting as appropriate.
• Working with the Executive Assistant to identify and action opportunities to improve the housekeeping and ensure the smooth running of the Head Office.
• Assist Executive Assistant with ad hoc tasks as required.

Skills

• Strong communication skills, both verbal and written
• Excellent organisational and multitasking abilities
• Self-motivated and keen to learn
• Proficient in MS Office
• Excellent customer care skills
• Attention to detail and accuracy in completing tasks
• Ability to work independently as well as part of a team

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