Payroll Administrator

1 x Senior Pensions/ Payroll Administrator - £14.22 per hour, based at Lisburn Head Quarters, 36.25 hours per week, approx. for 15 months.

1 x Pensions/ Payroll Administrator - £12.85 per hour, based at Lisburn Head Quarters, 36.25 hours per week, approx. for 15 months.

Job Summary:

NIFRS has four staff cohorts, each of which has its own structure with regard to Terms and Conditions of Employment. The Payroll Administrator will support and assist both the Senior Payroll Administrator and the Payroll Manager to ensure the competent, effective and the timely processing of all payrolls in compliance with internal policies, legislation, best practice and both National and Local Terms and Conditions of Employment.

Key Duties/Responsibilities:

1. Support and Assist both the Senior Payroll Administrator and Payroll Manager to ensure the timely and accurate processing of a number of different payrolls in compliance with internal policies, legislation, best practice and both National and Local Terms and Conditions of Employment.

2. Develop and maintain an up to date working knowledge of HMRC PAYE and Payroll Processes guidance and regulations.

3. Responsible for the delivery of a high level of Professional Customer Service when dealing with Personal Data

4. Assist in the provision of advice and guidance to Employees, HRD, Line Managers, Service Managers on matters concerning Employee’s Pay to ensure Payments are made in accordance with HR Policies and relevant Statutory and Employment Legislation

5. Maintain and update all Employee’s Financial Records ensuring that all records, including New Starts, Leavers, Banking, Changes to Personal Circumstances, are correct; providing assurance that correct authorisations and accountability is in place and can be evidenced..

6. Apply a robust knowledge of relevant policies to ensure accurate processing of claims, challenging claims where appropriate.

7. Maintain an extensive knowledge of all Terms and Conditions of Employment applicable to NIFRS Cohorts to ensure correct interpretation of Pay Scales, Overtime and Allowances.

8. Extract sickness absence information from multiple registers, updating and maintaining individual employee sick records for sick pay entitlements and in support of absence monitoring.

9. Ensure all Sickness Absences are covered by the appropriate Certification, in line with the NIFRS Sickness Policy.

10. Set up internal bank transfers and third party payments, verifying amounts and bank details in accordance with instructions and ensuring adherence to internal controls and authorisation limits

11. Develop and maintain a good working knowledge of both the Firefighter’s Pension Schemes and NILGOSC Pension Scheme regulations and apply appropriately in calculating pension contributions.

12. Collate and Provide relevant payroll information of Firefighter Pension Scheme Members to NIFRS Pension Department and HSC Pension Department as required

13. Ensure that the monthly Real Time Information for upload to HMRC Government Gateway is correct and figures are reconciled to the Payroll Systems Report, ensuring any discrepancies are resolved before transmission by the Senior Payroll Administrator or Payroll Manager.

14. Collate all relevant information and complete payroll journals to ensure complete and accurate recording of transactions for internal Management Reports and Statutory Returns.

15. Responsible for performing complex manual calculations for multiple pay entitlements, including arrears; ensuring accurate application of legislation, pay policy and terms and conditions prior to processing payments.

16. Complete electronic requisitions for external purchases, ensuring purchase orders are marked as delivered on receipt.

17. Interpret weekly Establishment Instructions, implementing al resultant operational movements within NIFRS including Transfers, Temporary Promotions, Reversions and Secondments.

18. Identification and application of changes to pay rates, calculating Temporary Promotion arrears and ensuring these are ceased on reversion.

19. Accurate calculation of identified overpayments to support recoupment.

Qualifications/Experience:

Essential:

Possess 5 GCSEs at Grade C or above (or equivalent) including English Language and Mathematics.

And

Have a minimum of two years’ experience working in a Payroll Office environment including processing remuneration payments and other entitlements.

And

Competent in the use of Windows and other Microsoft applications

For Senior Payroll Administrator role - (AND Hold a professional qualification within Payroll or Accountancy i.e. CIPP, CCAB or AAT (up to NVQ Level 3 equivalent)

OR

Possess a minimum of five years’ experience working in a payroll function within a complex large organisation, multi-site and multi-disciplinary *, to include:

(a) Processing remuneration payments and other entitlements.

(b) Assisting with advice on payroll issues including implementation of legislative and statutory payments;

And

Competent in the use of Windows and other Microsoft applications

*NIFRS employs in excess of 2000 staff, has over 70 sites and a budget of circa £100 million.

Can demonstrate:

a) Effective planning, organisation, prioritising skills and attention to detail and the ability to work individually or as a team member;

b) Effective communication skills (both oral and written) and the ability to provide timely and accurate information;

c) Customer service orientation.

d) An understanding and practical experience of applying HMRC rules, including PAYE, national insurance, statutory payments and benefits in kind

To apply for this role please email your CV in strictest confidence to Daniel by 12 noon on Friday 8th March 2 at Apple Recruitment and you will then be contacted to discuss the opportunity.

All applicants will be treated in the strictest confidence.

Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.