Payroll, Data and Systems Manager

I am pleased to be partnering with a highly prestigious, London based organisation as they seek to find an experienced Payroll, Data and Systems Manager.

Responsibilities

• Oversee the whole of the HR system, encompassing core HR functions, payroll, recruitment, performance, and PowerBi modules.
• Foster and manage relationships with the system provider, maintaining regular communication.
• Evaluate existing processes within the system, collect user feedback, and enact improvements accordingly.
• Identify and capitalise on opportunities to leverage additional functionality within the system, preparing and executing agreed-upon proposals.
• Conduct comprehensive training sessions for the HR team.
• Provide instructional materials and training guides support for all employees and managers.
• Ensure prompt dissemination of system-related updates and tasks.
• Test and manage system upgrades, with updates occurring quarterly and an annual mandatory upgrade.
• Maintain the backend of the HR system, including workflows, automated notifications, and security profiles.
• Manage the organisational structure within the system.
• Maintain data integrity within the HR system and perform bulk uploads as necessary.
• Conduct audits and take requisite actions to uphold the integrity of data stored within the system.

People Analytics

• Design and develop tailored reports, including reports for the People and Executive team.
• Provide data analysis insights.
• Ensure accurate completion of statutory and external reporting obligations, such as gender pay gap reporting and benchmarking reports.
• Supply data for corporate reports and benefit reviews.
• Respond to internal and external data requests promptly.
• Configure dashboards for the People team and manager profiles within the iTrent system.
• Conduct modelling for annual pay award scenarios as directed by the People Director.
• Assist in responding to Subject Access Requests.
• Monitor HR Key Performance Indicators (KPIs) using the HR system where appropriate.

Payroll

• Lead the annual and monthly payroll timetable, including year-end activities, and coordinate all stakeholders.
• Provide guidance and oversight to the HR Coordinator responsible for payroll inputting.
• Perform payroll inputting tasks as needed.
• Verify payroll accuracy, ensuring appropriate documentation is in place before submission to the managed services payroll provider.
• Manage relationships with managed services payroll and pension providers.
• Collaborate with the HR Coordinator and Finance team to ensure accurate and timely payroll sign-off.
• Implement pay awards and bonuses accurately.
• Ensure accurate processing of pensions and manage the auto-enrolment process.
• Process relevant employee benefits through payroll.
• Administer childcare, cycle to work, and season ticket loan schemes.
• Serve as the point of escalation for payroll queries.

Please note this is a 12 month FTC and 1 day onsite per week in London is required.