People Administrator

Job Title: People Administrator

Location: Highbury, Portsmouth

Salary: £22,750 - £24,023 (Full-Time Equivalent)

Job Type: Full-Time, Permanent, 30 hours, 36 weeks

About City of Portsmouth College:

As the newly merged City of Portsmouth College, we aspire to be the employer of choice in the Portsmouth area, with a progressive, supportive, and rewarding workplace culture and one that offers competitive benefits for its staff. By joining us, you will personally be part of the change we are driving and will play a pivotal role in supporting the growth and development of our brilliant students, turning them into future leaders and innovators. Everyone at City of Portsmouth College is part of the bigger picture and together, each role makes an impact and in turn a difference to our students learning journey.

We have an unrivalled curriculum of courses on offer for students of all ages and stages covering A-levels, Apprenticeships, Vocational & Technical courses. We also offer Higher Education, Online learning and Community courses that appeal to the needs of the local community.

What we offer:

• Annual Leave:41 days which includes 25 days, up to 8 days for winter closure plus 8 bank holidays
• Local Government Pension Scheme employer contribution of 26.10%
• Learning & Development programmes by The Community Adult Education Department.
• Onsite discounts: COPC Hair Salon & 50% off at the COPC Sports Centre.
• Online discounts: Unidays, Student Beans and Totum with a COPC email address.
• Free car parking across all campus sites.

About the role: 

Following a review of the HR / People team and function, an exciting opportunity has arisen for someone to join the team who is interested in pursuing a career in HR.

With support given to complete a CIPD qualification the post holder will be undertaking a number of different responsibilities and activities, working as a true generalist ensuring the department provides a high-quality service.

The post of People Administrator will support the team with recruitment, training and development, low level case work and employee engagement activities alongside supporting the process for capturing staff contract changes and ensuring payroll system is updated correctly.

 Key Responsibilities: 

• Work with the People team to give administration support for all HR processes and themes
• Administer people management processes throughout the employee life-cycle in accordance with College procedures, to include:
  • The administration of recruitment processes, supporting shortlisting and interview arrangements
  • The administration support for induction staff development days
  • Support the onboarding process by conducting and recording employee checks in relation to KCSIE
  • Note taking at meetings and staff forums
  • Producing internal reports
  • Support the internal monthly people audit process
  • Support the sickness monitoring and recording process
• Supporting employees with general queries
• General Administration for the department
• Dealing with administrative tasks in relation to family friendly processes (including maternity, paternity and adoption) and other family leave and special leave requests
• Ensuring that sickness absence is recorded in accordance with sickness absence policies, procedures and processes relating to absence

To be successful in this role, below is what we would need from you:

• A good standard of basic education (Maths and English GCSE pass or equivalent)
• Demonstrable evidence and practical experience of working in administrative roles or with strong organisation skills
• Interested in a career in HR
• Ability to prioritise workload and meet deadlines
• Ability to write letters, correspondence, briefing notes and communications tailored to suit the intended audience
• Ability to prioritise workload and manage competing deadlines
• Motivation, enthusiasm and optimism
• A commitment to safeguarding and the wellbeing of learners

Diversity and Inclusion 

Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.

The College's commitment to Equality, Equity, Diversity, and Inclusion is reflected in the continued successful promotion of these strands through the curriculum, enrichment activities and the range of direct and indirect student support services.

Pre Employment Checks 

The City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.

We reserve the right the close the job advert when we have had successful applications, and it may not run for the full duration of the advert.

We do not accept CV's from agencies for these roles.