People Team Administrator

Job Title: People Team Administrator

Reporting to: Head of People

Location: White City Place, London

Hours: Full Time, 37.5 per week

Workplace Type: Hybrid

About us:

ME+EM is one of the UK’s fastest-growing luxury fashion brands. As a direct-to- consumer business we operate in a truly omnichannel way, with an extremely successful online store, monthly mailings and stores in London, Edinburgh and concessions in Harrods and Selfridges. Our exciting growth continues in spring 2024 with the opening of our first US stores.  

At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding. 

Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution.

​About the Role:

The People Team Administrator will play a crucial role in assisting a dynamic yet compact People team, which comprises the People Director, Head of People, Senior People Advisor, and the Talent Acquisition Specialist. In this position, the individual will offer essential 1st line HR admin support across a diverse spectrum of HR activities, ensuring the promotion and delivery of a consistently fair and professional employee experience.

Responsibilities:

• Own and manage the employee lifecycle from arranging offer letters and references, acquiring new starter information, creating contracts, updating People HR according to changes, contractual change updates, inductions, exit interviews and leavers.
• Support in writing, delivering, and maintaining the HO and Retail handbooks, policies, and procedures by partnering with key stakeholders.
• Update the employee directory, organisational chart and contact list. People HR – gather people data and insights via reports, identifying patterns, gaps, successes and presenting to the Head of People and People Director to form solutions.
• Check right to work, probation and appraisal due dates, birthday reminders, length of service, annual leave allowance and arrange celebrations/inform the relevant people accordingly.
• Update both the HO and Retail payroll spreadsheets with employee changes to pay, benefits, absence, annual leave, leavers etc.
• Support the US Payroll and provide timely updates to the US PEO who supports the US employees.
• Support the Maternity/Paternity/Adoption Leave and return to work meetings.
• Leading by example, being ambassador for the Company values and culture.
• Maintaining confidentiality, integrity, and professionalism, building, and maintaining trust from colleagues and stakeholders.
• Constant review of People templates, systems, and platforms, presenting alternative options that better align with business strategy.
• Contributing to various People Projects. ​

About you:

• Previous experience in an administrative role, preferably in an HR department.
• Strong attention to detail and accuracy in data entry.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).. ​

Employee Benefits:

• 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)
• A day off to celebrate your birthday. 
• ​Pension Scheme ​Group Life and Income Protection Insurances ​
• Employee Assistance Programme (EAP) ​
• Length of Service Award ​
• Refer a Friend Scheme ​
• Staff uniform for retail employees ​
• Generous Staff and Friends and Family Discount ​
• Annual Volunteer Day ​
• Cycle to Work Scheme ​
• Tech Scheme
• ​Eye Care Vouchers ​
• Real Living Wage Employer ​
• Employee led committees Social events and biannual parties
• Enhanced maternity and paternity package after 2 years of service.  ​

​ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities’ employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company.