AddressThe opportunity
As Personal Assistant to the Managing Director, you will provide secretarial, administrative, organisation and business support to our MD, with flexibility to provide support to cover other members of the PA and Executive team as required.
You’ll provide consistent, professional, and confidential support ensuring work is delivered accurately and within a timely manner. You’ll always adhere to Company standards of communication and provide accurate, clear and supportive information. Approachable, flexible, honest, you should be willing to challenge where appropriate and give constructive feedback.
This role supports our Managing Director across both our Swindon and London office (EC2M 3XD), and the successful candidate would need to be able to travel to both offices on a weekly basis.
- Salary - £35,000 - £40,000
- Bonus scheme - on target bonus – 7.5%
- Pension scheme - contribute up to 5% of your salary and Openwork will match you and put in an extra 5%
- Critical illness cover
- Income protection - 1x salary
- Death in service - 4x salary
- 25 days holiday + bank holidays, with the opportunity to buy up to an additional 10 days
- A range of other flexible benefits to include private medical insurance, dental insurance and much more.
Your responsibilities will include:
- Effective diary management and all associated arrangements to ensure the smooth running of schedules and optimum effectiveness of time, linked to the strategic priorities and including production of agendas, briefing materials, packs, travel, refreshments etc.
- Monitoring and prioritising incoming mail/emails/calls daily, dealing, responding or redirecting as appropriate.
- Preparing and producing presentations, correspondence and reports as required.
- Maintaining control of budget and monthly expense claims for your relevant members of the Executive and Senior Management team and their direct reports, ensuring expenses policy is always adhered to.
- Preparation of meeting materials as well as attending meetings to take the minutes where required.
- Meeting and greeting visitors, always giving them the best possible first impression.
- Supporting corporate events as required, including event organisation.
- Working together with the wider PA team to ensure that all Exec members are given consistent support and cover at all times.
- Ad-hoc support to other PAs and Exec as required.
What will you need to succeed?
- Previous experience as a Personal Assistant, ideally within a Financial Services or related environment.
- Excellent PC skills in all Microsoft packages, with accurate typing skills.
- Strong grammar and vocabulary skills, with high level of attention to detail.
- Well organised with great prioritisation skills, strong interpersonal and communication skills to deal with individuals at all levels.
- Great telephone manner, dealing with internal and external stakeholders and customers.
- Ability to work on own initiative as well as part of a team.
- Ability to work under pressure and to tight deadlines.
- Flexibility in terms of working hours and travel where required, for this role frequent travel to London will be required.
Why us?
We're a dynamic, fast-paced and growing business with huge ambition. This is all made possible by the brilliant people who are part of The Openwork Partnership family. We're investing heavily in our colleagues, continuously striving to give them the platform to develop personally and professionally and reach their full potential.We’re also very proud of our culture, as one of the Best 100 Large Companies to work for in 2021. The Openwork Partnership values and respects individuality and we are committed to building an inclusive culture and environment where you can balance a successful career with your commitments and interests outside of work. We believe that you will bring your best self to work if you are trusted to choose when, where and how you do it.
On top of offering a modern workplace with bags of development opportunities, we also offer a highly attractive benefits package to reward you for your hard work. This includes a competitive base salary, an industry-leading annual bonus, enhanced pension, critical illness cover, income protection and a range of other flexible benefits
