Personal Assistant - 12 Month Fixed Term Contract

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams leading them.

We’ll broaden your horizons

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel.

We’ll help you succeed

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

In this role as Personal Assistant, which is expected to start around October 2023 for a period of 12 MONTHs, you will provide a full range of support to our Human Resources (HR) Leadership Team, providing administrative, business and personal assistance within the department and to become an integral member of the support team. In this busy role you will:

Diary Management for HR Leadership Team
Arranges and co-ordinates meetings, liaises with delegates, books meeting rooms and arranges refreshments and equipment as required.

Email Management for HR Leadership Team

Some email management may be required.

Document production and management

Assists with the production of documents and presentations.Consistently produces work of a high standard that rarely requires correction and has a reputation for delivering quality work.Understands the brand and CVI rules and checks that all documentation produced is compliant.Acts as a brand champion in relation to documents produced by others and challenges if not compliant.

Filing

Manages filing to the HR SharePoint efficiently by dealing with it as it arises.

Administration duties

Collating agenda items for the fortnightly HR team calls, issuing the agenda and reminder for the calls.

Collating topics for and scheduling the HR Lunch & Learns.Recording the Lunch & Learns and posting the recording and slides to SharePoint.

Ensuring records and documents are kept up to date, for example reviewing and keeping the HR email distribution list up to date, reviewing reports to keep the three firm email distribution lists updated (Principals & Directors, Principals group and Director group).

Cover annual leave for the HR Senior PA to the Head of People.

HR Inductions/Events/Team Events/Away Days

Supporting inductions and events for example Early in Career inductions and HR Away Days.

Projects

Supporting the Senior HR Programme Manager with various HR projects on an ad-hoc basis, for example collating Listening Programme results.This will also involve Insite editing tasks.

Supporting the Senior Manager responsible for HR with ad-hoc tasks for example analysis of exit interview survey results.

Supporting HR areas: Wellbeing; CSR/Citizenship; Equality, Diversity and Inclusion.This will also involve Insite editing tasks.

You'll be someone with:

Technical Knowledge

• ·Previous experience of providing secretarial services
• ·Intermediate/Advanced Word, Excel, PowerPoint, Teams and Outlook
• ·Workday experience beneficial
• ·Typing speed minimum 50-60 wpm
• ·Strong command of spelling, punctuation and grammar

Personal Qualities

• Adept at managing multiple tasks whilst keeping track of own workload using a 'to do’ list or similar.Will deal with competing requests in a confident and mature manner, weighing up urgency and deadlines to decide on priorities. Advises managers when they can expect their work if unable to process promptly.
• ·When faced with a new challenge will demonstrate a 'can-do’ attitude and use initiative to work out the best way to do it, referring to Insite and colleagues to identify efficient solutions. Shares ideas around efficiency and innovation.
• ·Has a flexible approach and is adaptable.Is a team player willing to make a contribution to the wider team.Advises colleagues when you have spare capacity to help and or when you are in need of support.Mutually supportive of others and willing to help in different departments as required. Whilst based at one of our North West offices, ad hoc travel to our Baker Street office will be beneficial.
• ·Is receptive to new ideas and remains focused during times of change and promotes change amongst team by own behaviour.
• ·Presents a professional appearance and attitude at all times.
• ·Discreet when handling confidential information.
• ·Is confident with communication.Recognises that different people require different approaches and adjusts style appropriately.

We’re in it together

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs.