Personal Assistant

Personal Assistant
Contract: Perm
Salary: £37k - £41.5k DOE
Location: Edinburgh
Hours: Full Time (Mon-Fri)
Working Pattern: 2 days onsite, 3 days WFH

This brilliant opportunity is to join the Group Finance Support and you will be reporting to the Finance Director. You'll be the first point of contact for the team, providing secretarial and administrative support across varied tasks, whilst developing and maintaining strong relationships. This role involves a high level of prioritisation, diary, and inbox management, as well as collaborating across a wide network. You'll need to work with a range of senior stakeholders, both internal and external.
It is a fast-paced work environment, and you should be highly motivated and work well under pressure. We are committed to embracing a hybrid way of working, with at least 2-3 days in the office at our Edinburgh Hub. There may also on occasion be some travel involved.

Job Spec:
* Sophisticated diary management of a demanding and fast-paced calendar.
* Coordinate meetings and events to achieve optimum time efficiency, as well as producing agendas and briefing notes.
* Effective and proactive management of the Executive's inbox, reviewing incoming emails and flagging urgent items as appropriate.
* Work closely with the team, always aligning to the priorities of the Executive.
* Arrange travel requirements, adhering to the travel policy and budget.
* Carry out a wide range of activities including team changes on Workday, expenses, invoices, electronic filing, resolving IT issues.
* Ensure day to day management, including record keeping, is kept to a high standard and is in line with the Executive Handbook, Group Policies, and standards.
* Accomplish work objectives by determining own work schedule and assigning short term tasks to others if necessary.

Person Spec:
* A highly qualified PA who is passionate about what they do.
* You'll have strong written and oral communication skills and are a confident user of the Microsoft Office suite, particularly Outlook.
* Excellent organisational skills with the ability to plan and be proactive.
* A keen eye for detail and be capable of reacting quickly to both internal and external business needs.
* You are flexible, collaborative, resilient and have a can-do demeanour.

Benefits:
* A generous pension contribution up to 15%
* An annual bonus award subject to Group performance
* Share schemes including free shares
* Benefits you can adapt to your lifestyle
* 24 days' holiday + bank holidays
* A range of well-being initiatives and generous parental leave policies

If you're interested in the above role then please apply and I will be in touch.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates