Personal Assistant

An exciting opportunity has arisen to join one of the world's most successful, purpose-led businesses, our client, a leading global FMCG company with Brands such as Dove, Knorr, Persil and Magnum, as a Personal Assistant to the Personal Care Chief Financial Officer based at their iconic Head Office in Blackfriars, London with a minimum of 2 days per week working in the office. Flexibility is required as the successful candidate will need to attend the site when the CFO is there.

This is a full-time temporary role for 6 months, working a 36.25-hour week, to start March 2024. This role is paying up to 46,500 per annum, pro rata, depending on experience.

JOB PURPOSE

In this role you will provide a pro-active and high-level secretarial support to the Chief Finance Officer Personal Care.

In this busy and demanding environment, a top level of service is required at all times.

This role requires a secretary who is a self-starter with attention to detail, who can interact regularly with a very international network both inside the business and externally.

You must be capable of managing your own time flexibly and effectively, juggling a complex diary and travel schedule using excellent judgement in interacting at the highest levels of the company.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE?

• Providing full support to the CFO Personal care including diary, travel & meeting management across all time zones, travel planning, processing expenses, meeting agenda management, visitor and event management.
• Organizing meetings & workshops locally & abroad including booking meeting rooms, venue sourcing, defining the programme, arranging evening / team activities and logistics and ensuring technical set-up runs smoothly.
• Organizing international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements.
• Maintaining email distribution lists, contacts database and Org charts for the Global PC Finance community. Using OneDrive to share team documents.
• Raising, tracking and closing of Purchase Orders for the team, liaising with procurement & suppliers to ensure prompt payment.
• Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.

SKILLS & EXPERIENCE YOU SHOULD HAVE

• This role requires proven experience as a Personal Assistant and preferably experience working in a regional or global organization.
• Critically, you must be well organized, able to prioritize tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels in- and outside of the organization.
• You must be comfortable working in a virtual environment and building collaboration with people from different cultures around the world.
• Experience in managing office processes are important and where necessary, developing new approaches to meeting changing needs.
• Initiative to think around how to help the CFO and LT to be as efficient as possible in using their time.
• Excellent in Microsoft applications including Outlook, Word, Excel and PowerPoint, and ability to quickly acquire new IT skills to utilize key company software and systems.
• You must be flexible, have a high degree of maturity, self-confidence and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.
• You must be trustworthy and sensitive when exposed to confidential information.