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SalaryYour role is to provide Personal Assistant and administrative support to the Head of Distribution EMEA, alongside her PA/Business Manager; as well as supporting events and meetings for EMEA Distribution. You will also be required to assist/cover other PAs as required.
How you'll spend your time...
Diary management: help to manage a complex diary, arranging virtual and in person internal and external meetings.
Travel booking; arranging flights, trains, taxis and accommodation in line with Columbia Threadneedle travel policies, ensuring approvals are gained where necessary. Arranging travel itineraries and documentation to ensure a smooth travel experience.
Plan the Weekly Distribution call; managing the weekly schedule, organising guest speakers, collating information sheets and circulating follow-up notes.
Arranging EMEA Distribution events. This includes virtual town halls of up to 200 people, London socials in our office for up to 100 people, and networking lunches for up to 20 people.
Scheduling the Sales Leadership Teams 6-monthly onsite.
Booking meeting rooms, arranging lunches and preparing meeting materials such as printing/collating
Produce and submit expense reports.
Update org charts and upload them onto the relevant intranet platforms.
Admin duties which include arranging couriers, printing documents and general day to day tasks.
Preparation of ad-hoc documents in Word, Excel & PowerPoint.
Provide additional support where required, including cover of other PAs and picking up any administrative elements of Distribution.
Management of distribution lists for EMEA Distribution, ensuring they are kept up to date.
To be successful in this role you will have...
Previous experience in a PA role.
Self-starter with the ability to work independently as well as part of a team; you will also work closely with other PAs.
Strong administration and organisational skills.
Attention to detail, ensuring you can focus on all areas of a task.
Intermediate in Office, Word, PowerPoint, and Excel.
Able to handle confidential and sensitive business and personal information with discretion.
Flexibility – priorities get changed/added/cancelled at short notice.
Excellent and effective communication, both written and verbal, at all levels.
Able to work to tight deadlines and under pressure.
Acts on own initiative.
Superb time-management skills to allow for competing priorities.
About Columbia Threadneedle Investments
Working at Columbia Threadneedle Investments you’ll find the promise we make to our clients is the same one we make to our employees: Your success is our priority.
Here, you’ll find growth and career opportunities across all of our businesses. We’re intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients’ specific requirements.
Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.
We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.
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