Salary: £38,000-£45,000
Location: Marylebone, London - fully office based
Type of Role: Full-time, Permanent
GKR International has been exclusively retained to lead the search for a high-performing, incredibly successful, and vibrant boutique Real Estate Investment & Development business based in a bustling West End location.
They are looking for an extraordinarily talented, proactive & tech savvy Personal Assistant & Office Manager to support the team and the daily operations of the business.
This person needs to have at least 2-3 years of experience in office management, ideally within the property industry or similar professional services.
Key Responsibilities:
- Managing inboxes
- Ensuring the smooth day-to-day running of the office, including monitoring and dealing with team scheduling conflicts
- Tidying and organisation of the office and arranging cleaning/repairs and maintenance of office/office equipment
- Recording/updating contact details on CRM system
- Recording office expenditure and dealing with payments and recordkeeping of invoices and Office accounts using XERO/Dext software and internal Excel spreadsheets
- Maintaining/updating internal databases using a range of software (including Office 365, SharePoint and Excel)
- Overseeing office IT matters including negotiating new contracts for suppliers and systems
- Assisting staff with travel arrangements as and when necessary
- Maintaining stationery supplies
- Dealing with HR matters including:
- assisting with the recruitment and onboarding of new staff
- dealing with staff attendance/absence
- processing payroll, staff expenses and commission payments
- assisting the Managing Director with staff appraisals and general staff conduct
- review/updating health and safety policies
- Overseeing the maintenance of and updating the company website and dealing with any required advertising on relevant portals
- Updating the company’s LinkedIn (and any other applicable social media) profile as and when necessary
- Checking data protection laws are being adhered to in relation to the storage of data and reviewing/updating policies
- Developing and maintaining good relationships with suppliers
- Dealing with all suppliers and contract/subscription renewals
- Filing (electronic and hard copy)
- At least 2 years experience in office management, ideally within the property industry or professional services
- Strong track record of administrative and operational responsibilities
- Experience working in a fast-paced environment
- Well-presented with excellent written and spoken English
- Strong IT skills inc. MS Office
- Effective time management
- The ability to work independently, be proactive, and take on responsibilities
- Highly organised with meticulous attention to detail
Apply via the advert today or contact Emma Smith directly at GKR International Property Recruitment.