Personal Assistant Interim

Personal Assistant (interim)

London / Full-time / 6 month contract / £27 per hour

An exciting opportunity has arisen for an experienced PA.

Our client is a leading international events, intelligence and scholarly research group. Listed on the London Stock Exchange and a member of the FTSE 100, the organisation has over 11,000 colleagues working in more than 30 countries. They believe that technology innovation is key to driving positive change in our society, that digital inclusion underpins progress and that diversity in tech is central to a thriving industry.

Company Description

Our client aims to inspire the global technology community to build a better world by informing, educating, and connecting them through world-class research, training, events, and media.

They sit at the heart of the tech community with specialisms in emerging tech/AI, enterprise IT, cyber security, service providers/NextG, critical communications, media & entertainment, and marketing technology.

Leveraging over 100 trusted brands, they offer an unrivalled global networking community and platform for technologists and innovators to be inspired and reach their full potential.

Job Description

They are looking for an exceptional, experienced Personal Assistant to support the Senior Management Team.

The successful candidate will have great organisational skills, the ability to multitask effectively in a busy work environment, thrive on a challenge and be comfortable with continuous change.

This role requires a relationship builder but one who has the ability to work with substantial independence and initiative - dealing proactively and confidently with a range of people, tasks, and situations.

Key responsibilities include:

• Diary management for the Senior Management Team arranging both internal and external meetings, collating and issuing agendas.
• Book meeting rooms and organise conference calls -audio and video, as necessary.
• Arrange travel, accommodation and organise visas when required.
• Manage complex diaries, and mailbox, with efficiency and discretion at all times.
• Manage the processing of invoices via SAP (online system). Training provided.
• Manage the processing of expenses via BSM (online system). Training provided.
• Support in preparing presentations, as and when required.
• Building strong relationships with all levels across the entire Group. Key relationships for this role will be with EA/PAs across the business.
• Demonstrate initiative, resourcefulness and an ability to manage multiple assignments under various deadlines.
• Flexibility to cover other PA's absence as and when required.

Qualifications

• Previous experience supporting senior individuals within a large organisation.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with an emphasis on working within a team spirited environment.
• Flexible and possess ability to adapt to a fast-changing and growing environment.
• Strong time management skills and ability to prioritise and work effectively under pressure.
• High standards of accuracy, quality and attention to detail.
• Advanced proficiency with Microsoft Office 365 and Sharepoint, as well as experience with virtual meeting tools such as Teams.
• Proficiency with Microsoft Excel & PowerPoint, to assist in gathering data and building basic presentation material.
• Enthusiastic, confident, outgoing "people-orientated" personality required - able to liaise with people to achieve work goals whilst enhancing relationships.
• Experience in project tracking tools e.g Wrike, Smartsheet, Monday.com preferred
• Ability to keep information organised and confidential.
• Note-taking skills.

This successful candidate must be able to attend the London office at least 3 days per week - the other 2 days can we worked remotely.

Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy.