Professional Support Assistant

Band 3 – Professional Support Assistant

A leading organisation based in Belfast, who provide training within the Health and Social Care Setting, are currently seeking a Professional Support Assistant to join their team.

This is a Full-Time, Temporary position for 3 months – with an immediate start.

Working hours: Monday to Thursday: 9am – 5pm and Friday: 8.30am – 4.30pm. (37.5 hours per week).

With an hourly rate from £11.44 per hour

Job Role:

You will be responsible for the provision of a support service to junior doctors and dentists in training including one to one support, mentoring, coaching and career development.

Essential Criteria:

• 5 GCSE’s (including GCSE English Language and GCSE Maths (Grades A* - C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification OR 18 Months relevant experience.
• 1 years’ experience working with Microsoft Office or similar.
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload.
• Ability to work as part of a team as well as on your own initiative to ensure that performance targets and objectives are met.
• Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.

Main Duties and Responsibilities:

• Co-ordinate AccessNI checks for all junior doctors and dentists appointed to training programmes within Northern Ireland to include processing of AccessNI checks.
• Co-ordinate pre-placement health assessments for all junior doctors and dentists appointed to training programmes within Northern Ireland to include liaising with occupational health departments.
• Co-ordinate right to work checks for all junior doctors and dentists appointed to training programmes within Northern Ireland, to include meeting with trainees to complete the right to work check.
• Monitor the progress of trainees’ pre-employment checks to update Trust medical HR and training/employment departments.
• Develop close working relationships with members of the business’ training/employment departments, Trust medical HR teams and Trust Occupational Health departments.
• Ensure that information systems are accurately and efficiently maintained within the department.
• Act as first point of contact for queries to the PSW department and to provide professional advice as required.
• Provide administrative support in relation to the recruitment and selection of administrative and educator staff.
• Assist with the management of new referrals to the PSW including arranging meetings with case managers, processing referrals, and following standardised administrative processes.
• Assist with HR processes to include the management of flexi sheets for relevant employees and dealing with queries which arise.
• Provide administrative support to PSW team meetings as required.
• Provide administrative support in relation to procurement in accordance with policies and procedures.
• Provide administrative support to the Professional Support Team including organising meetings, arranging travel, carrying out word processing duties, managing incoming post and general email addresses.