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Loan
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Governance
Project Delivery
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Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
About the job
Job summary
Would you embrace the opportunity to work somewhere where you can gain exposure and a great strategic insight?
Are you a highly motivated and adaptable individual who can thrive within a fast paced and complex role?
If so, we have an exciting opportunity available for a Programme Support professional to support the Programme Management Office (PMO) team.
Job description
The Joint Air Quality Unit (JAQU) is a joint team between DfT and Defra responsible for leading the delivery of the NO2 Programme. JAQU was established to ensure delivery of the air quality plan for nitrogen dioxide (NO2) in the UK, published in 2017. The team works with 64 Local Authorities across England as they develop their plans to bring levels of nitrogen dioxide concentrations resulting from transport within the legal limit as soon as possible. JAQU provides a single point of contact for stakeholders on all issues relating to the national plan and compliance with legal requirements.
JAQU leads on the administration of the Implementation Fund and Clean Air Fund to support activities to improve NO2 and wider air quality. The NO2 programme is a major government programme which brings together two government departments (DfT and Defra) and involves a wide range of stakeholders and delivery partners. The programme aims to deliver significant public health benefits through the reduction of NO2 and is aligned to many strategic government priorities.
JAQU Programme Management Office (PMO) team plays a vital role in delivery of the NO2 Programme by using it’s business partnering model to progress report across, JAQU workstreams. The PMO team leads on Programme Governance and Assurance activities as well as secretariat activities for the monthly Programme Board and bi-monthly NO2 Exit Board and supporting other workstreams. The Programme comprises multiple workstreams and projects covering policy, science, evaluation, analytical, digital, and commercial areas.
Responsibilities include but are not limited to:
- Support and coordinate the delivery of high-quality reporting to stakeholder groups including SROs, DfT and Defra ExCO/Investment Committees, Ministers, HM Treasury, and the Infrastructure & Projects Authority (IPA).
- Supporting Programme planner as a business partner for JAQU workstreams, by understanding programme milestones and risk. And unblocking and escalating issues impacting delivery.
- Joint responsibility for the secretariat function for the monthly NO2 Programme Board. Engaging with multiple JAQU workstreams to ensure timely submission of papers and distribution of the Board documents.
- Working with JAQU colleagues on designing and improving programme governance and reporting, providing input into governance documents and reviews.
- Supporting the wider PMO team with Assurance reviews and other PPM activities, such as Benefits, Risk Management and Lessons Learned. This includes managing risk areas and working with risk managers to monitor and escalate as needed.
For further information, please see the attached Role Profile.
Person specification
About you:
We are looking for someone who has exceptional communication skills and can express themselves in a confident and concise manner with colleagues at all levels. You will represent the department both professionally and clearly, ensuring key messages are delivered to both internal and external stakeholders in a timely fashion. You will have good drafting skills with the ability to produce high quality documents.
You will have good attention to detail and take pride in producing work to a high standard.
Excellent organisational skills are required, and you will be able to manage and filter workflow as well as organise and prioritise your work to maximise productivity and achieve all deadlines, adjusting to the requirements of the role.
You will be comfortable working on your own initiative, with the ability to handle ambiguity and changing priorities. You will remain calm under pressure, displaying resilience and recognising key areas of work that will need urgent attention and reprioritising tasks as required.
Knowledge or experience of project delivery is required to be successful in this role. You will be working within a highly supportive team where training and other development opportunities will be available to you. A positive attitude and a willingness to learn is essential.
Additional Information:
For OGD candidates, this role is only available on loan and not on an FTA, therefore candidates must return to their home department at the end of the loan.
A minimum of 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.
Occasional travel to other DfT offices is encouraged to meet up with team members and to attend team away days, however, this is not a requirement of the role.
If you require further information during the application process, please contact Charlotte Lane on Charlotte.Lane@defra.gov.uk or Jessica Parker on Jessica.Parker@defra.gov.uk
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Delivering at Pace
- Working Together
Benefits
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
Find out more about what it's like working at the Department for Transport.
Things you need to know
Selection process details
When considering applying please look at how your experience relates to the role, and within your CV and Personal Statement please provide detailed evidence of your experience of the following:
- Experience in building effective relationships with others, using these skills to collaborate with colleagues at various levels across a wide range of organisations.
- Experience of working within a Project/Programme Management Office and/or project/programme environment.
- Experience in problem-solving, interrogating and analysing information and form recommendations.
Please fully utilise the 750-word count when completing your personal statement.
The sift is due to take place from Monday 5th February 2024.
Interviews are likely to be held from Monday 26th February 2024.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment will include:
- An Interview
This interview will be conducted online via MS Teams. Further details will be provided to you should you be selected for interview.
You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
For further information on Success Profiles visit our Careers website.
Reasonable Adjustments
As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.
Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.
If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Document Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.
Further Information
For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.
Pre-employment Checking
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
