Project Coordinator

Summary

We are the public body that looks after England’s historic environment. We champion historic places, helping people understand, value and care for them.

Historic England have a fantastic opportunity for you to join us as our Project Coordinator, to contribute to the running of Business Improvement and Research Programme Management Office (PMO). The PMO is essential for the day-to-day coordination and support of project and programme management in Business Improvement. This role involves working closely with Project and Programme Managers at all levels within Historic England to provide project, programme and administrative assistance. 

The location of this role is National where we offer hybrid working, you will be based in one of our following offices and from home - Newcastle, York, Manchester, Birmingham, Swindon, Bristol, Portsmouth and Cambridge. 

Salary:

• National: £23,277 pro-rata.
• Cambridge: £24,866 - £26,313 pro-rata.

What you will be doing

Form part of Business Improvement’s Programme Management Office, providing programme and project assistance to Business Improvement and other HE Groups and teams.

Create, manage, maintain and monitor project plans and project schedules on behalf of Project Managers, using appropriate systems. Liaise closely with Programme and Project Managers to ensure that operational information is being captured to the appropriate standards, as defined by current methodology, processes and procedures.

Provide assistance and problem-solving for Project Managers to embed formal programme management approaches, to monitor project progress to identify and make sense of any slippage in project timetables and resourcing, keeping the Project Managers informed of such slippage and resource issues, and working closely with Project Managers to ensure that the agreed resolutions are appropriately recorded.

Act as a super-user for any programme and project management systems endorsed by Business Improvement and HE. Provide training and enable staff at all levels in their use of any such system.

Manage project documentation and ensure a good standard of document control, updating RAID logs, and assisting Lessons Learned exercises. Create project status reports, compile programme and project data, and generate ad-hoc reports as requested.

Provide support for Business Improvement programmes and projects, including organising, assisting and attending meetings and workshops, preparing papers, taking minutes, following up on action points and coordinating responses resulting from these.

Provide administrative assistance and undertake project tasks as required, such as creating and managing SharePoint sites and Intranet pages, providing communication updates, and monitoring mailboxes.

Provide assistance across Business Improvement, where support capacity is required and undertake any other reasonable duties commensurate with the grade and competencies required of the post requested by line management.

Be an effective advocate for Historic England and work collaboratively across the organisation to maximise our effectiveness.

Who we are looking for

• Experience of providing project support
• Excellent attention to detail and accuracy
• Good problem-solving skills and flexibility to respond to changing situations
• Good written and verbal communication skills
• Flexibility and adaptability in taking on new/different areas of work.
• Ability to work on own initiative and self-motivate

We are an equal opportunity employer which values diversity and inclusion. If you have a disability or neurodiversity, we would be happy to discuss reasonable adjustments to the job with you. Having just won the Gold Award from MIND, we also recognise the importance of a healthy work-life balance.

We are an inclusive employer and believe that flexible working options are for everyone. We want to make sure our working arrangements don’t prevent anyone from joining us because of their personal circumstances. We also want to provide you with the best balance in your home and work life that we can.

We are open to considering options including job sharing, part-time working, compressed hours working and different working locations, including hybrid working. Please visit our jobs pages or contact us to find out more.

Why work for Historic England

We offer a wide benefits package including a competitive pension scheme starting at 28% contributions, a generous 28 days holiday, corporate discounts, free entry into English Heritage sites across the country and development opportunities to ensure you achieve your goals.

We are committed to promoting equality of opportunity for everyone. Diversity helps us to perform better and attract more people to support our work. We welcome and encourage job applications from people of all backgrounds.

We particularly encourage applications from Black, Asian and Minority Ethnic candidates and candidates with disabilities as they are underrepresented within Historic England at this level.

Historic England want all of our candidates to shine in the recruitment process. Please tell us what we can do to make sure you can show us your very best self. You can contact us by email at recruitmentTeam@Historicengland.org.uk if you have any recruitment queries. 

To ensure a fair and inclusive recruitment process for everyone the use of AI or automated tools is not permitted.

Interview dates: Week commencing 13th May 2024

Please follow the link for a full copy of the Job Description –

https://historicengland.org.uk/media/e3fbva3d/project-coordinator.odt