Project Coordinator - Reading

The Project Coordinator (PC) is an integral member of the project team responsible for organising, controlling, executing, and facilitating project activities. The Project Coordinator supports the logistics, planning, coordination, and project finances throughout the project life cycle.

Project Coordinators will work with the Project team and will assist with project kick-offs, equipment ordering/tracking, through project closeout procedures.

This includes, but is not limited to, creating project documents, coordinating vendors, tracking procurement, scheduling and attending project meetings, as well as other project related tasks. The Project Coordinator works closely with the Project Management and Engineering Team to ensure project success.

Role and Responsibilities

• Review project budgets to confirm that they align with customer purchase orders and contracts. Coordinates with sales and PM to resolve issues.
• Provides efficient, accurate, and effective administrative and clerical support to the projects department.
• Provide general administrative support for Project Teams & management.
• Assists the project team in staying current and compliant with PAV policies, procedures, and standards.
• Coordinates with designated finance staff to initiate regular project billings per contract requirements and established billing rules.
• Provides project support mainly during the Initiating, Purchasing, and Closing Project Phases but is involved in the entire project lifecycle.
• Assist in posting all critical project documentation on enterprise document management portals.
• Assist in the management of the Bill of Materials (BoM) for active projects.
• Working with Warehouse & Logistics Team to help coordinate project deliveries.
• Coordinate onsite deliveries, inventory, and other onsite tasks as needed.
• Assist project team with safety documentation.
• Attends training classes as required by the needs of the department and assigned by management
• Provide clerical support for Project Managers regarding equipment tracking, documentation logging and obtaining subcontractor/vendor quotes
• Check on equipment delivery status for active projects and follow up with order entry on any unreceived or unpurchased items from POs, etc
• Attend project meetings, internal and external, as assigned by Project Managers
• Reproduces needed forms for project preparation and service.

Education/Certifications:

GCSEs (minimum of 5 at grade C or above, including Maths and English)

Experience and Skills:

• 2+ years of experience in an administrative support role and/or projects-related role.
• Experience with MS Office suite of software products with an emphasis on Excel, Word, and PowerPoint skills.
• Familiarity with CRM software, such as Jetbuilt, is an advantage.
• Experience at working both independently and in a team-oriented environment is essential.
• Effectively and accurately communicate relevant project information to the project team.
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Reacts to project adjustments and alterations promptly and efficiently.
• Skills to elicit cooperation from a wide variety of sources and all departments within the company.
• Strong written and oral communication skill.
• Strong financial acumen.
• Well organised with the ability to rapidly switch tasks.
• Adept at conducting research into project-related issues and products.
• Ability to prioritise and execute tasks in a high-pressure environment is crucial.