Project Support

My client is looking for someone to support their busy team. The post holder will be accountable for facilitating and maintaining specific project documentation. The post holder will contribute to the efficient running of the Project Management Office.

This role will be responsible for the monitoring of the Project team email inbox. The individual will action specific tasks related to the email inbox, such as booking slots for Third Party Supplier interactions and administering them going forwards.

Another important area of accountability is the setting up and management of project meetings and project board meetings, ensuring that all relevant paperwork is up-to-date and disseminated in a timely fashion. Ensuring that all resultant minutes are completed within a 48-hour time window and sent out to all relevant project members.

Assist project team members in any duties which enable project delivery and to alert the appropriate Project Manager/Owner to any risk or impending issue regarding project timescales.

This role requires someone who is focused, has a keen eye for detail and is able to contribute to developing and improving processes.

In order to deliver services effectively, a degree of flexibility is required, and the post holder may be required to perform work not specifically referred to above. Such duties, however, should not normally exceed those expected of an employee at that grade.

KEY RESPONSIBILITES AND ACCOUNTABILITIES

• Monitor and pro-actively manage the Project email inbox.
• Scheduling and managing slots for Third Party Supplier interactions.
• Creating and maintaining specific project documentation, including the generation and publishing of milestone/stage gates/project sign off certificates.
• Scheduling of key project meetings.
• Disseminating of key documents for project meetings in a timely fashion.
• Accountable for the resultant minutes are completed within a 48-hour time window and sent to key stakeholders.
• Accountable for the on-going maintenance of programme tracking sheets, ensuring the data within is accurate and shared with the programme manager.
• Supporting the project management office in duties that enable and improve project delivery.
• Ensuring all communications are clear, concise and accurate.

COMMUNICATION AND KEY WORKING RELATIONSHIPS

The post holder must be able to demonstrate excellent communication and interpersonal skills at all times, build and maintain good working relationships with all stakeholders