Purchase Ledger Clerk

LFUK are looking for an experienced Purchase Ledger Clerk to join their clients team in the Speke area.

Monday To Friday 08:45 - 17:00

The Purchase Ledger Clerk plays a vital role in the finance department by managing and maintaining the Purchase Ledger. This position involves overseeing the processing of invoices, monitoring payments, and ensuring accuracy in financial records. The Purchase Ledger Clerk reports to the Finance Manager or Accounts Payable Supervisor.

Main duties

· Invoice Processing: Receive and review invoices for accuracy, completeness, and compliance with company policies. Code and enter invoices into the accounting system promptly and accurately.

· Supplier Relations: Liaise with suppliers to resolve invoice discrepancies, pricing issues, and other queries. Maintain positive and professional relationships with suppliers and internal stakeholders.

· Payment Processing: Prepare and process payment runs, ensuring timely and accurate payments to suppliers. Reconcile payment transactions and resolve any discrepancies.

· Record Keeping: Maintain organized and up-to-date records of all financial transactions related to the Purchase Ledger. File and archive invoices, statements, and other relevant documentation.

· Expense Management: Manage and process employee expense claims in accordance with company policies. Ensure compliance with expense approval procedures.

· Month-End Procedures: Assist in month-end closing activities related to the Purchase Ledger. Reconcile supplier statements and resolve any outstanding issues.

· Reporting: Generate and provide reports on the status of the Purchase Ledger, outstanding payments, and other relevant financial metrics. Assist in the preparation of financial reports as required.

· Compliance: Ensure compliance with relevant financial regulations and internal policies. Keep up to date with any changes in financial regulations affecting accounts payable.

· Process Improvement: Identify opportunities for process improvements within the Purchase Ledger function. Collaborate with the finance team to implement efficiency enhancements.

· Perform ad-hoc administrative work for the Finance Department.

Essential Skills/Experience

· Good experience record in a similar role

· High level attention to detail

· Good communicator both written and verbal

· Team player attitude

· Time management and job prioritisation of workload during key periods

· Highly motivated and able to work to deadlines

· Ability to develop good working relationships at all levels both within and outside work.

· High level of personal integrity

· IT skills, including Excel, BACS and Office 365 – Business Central experience a nice to have.

Qualifications:

· A degree or relevant certification in finance, accounting, or a related field.

· Proven experience as a Purchase Ledger Clerk or in a similar role.

· Strong understanding of accounts payable processes and financial principles.

· Proficient in using accounting software and MS Office applications.

· Attention to detail and accuracy in data entry and record-keeping.

· Excellent communication and interpersonal skills.

· Ability to work effectively in a team and meet deadlines