Address
Form of work
SalaryA renowned Law firm based in Guildford is looking for an Administrator who is happy to be based on a receptionist. The Administrator role is to start ASAP.
Location of the company: Cathedral Square, Guildford
The working hours for this Administrator / Receptionist role are 37.5 hours per week based on a 7.5 hours shift pattern Monday to Friday between 07:30 and 18:00. The core hours of the business are 8.30-5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck. Receptionist duties are 30% of the role and 70% are administrative tasks.
The Administrator /Receptionist role pays a salary 21- 24k depending on experience.
Receptionist duties:
Keeping the reception area smart and tidy
To man the company's reception switchboard
Answering the phone to company standard, transferring the call, and taking messages
To greet all clients on arrival and assist them in a courteous & helpful manner
Manage the Reception outlook diary
Manage five meeting rooms
To assist the marketing team with in-house events
Order all lunches, breakfasts & dinner when required
Administrative duties include:
Ordering all stock and completing monthly stocktake
Managing incoming/outgoing post
Scanning post and documents, maps, printing
Coding and reconciling all invoices
To work alongside other teams and provide support when needed at the respected office(s)
Monitor and maintain all internal meeting rooms to a high standard
Setting up conference calls
Assist with all travel/hotel booking for internal clients
Administrator / Receptionist skills & experience
Previous receptionist experience in a Reception/Hospitality role
High standard of professional appearance
Ability to work under pressure and tight deadlines
