P / T Receptionist / Administrator

Our international client based in Weybridge, Surrey requires P/T Receptionist/Administrators to join their team on a rolling contract.

You will work Monday and Tuesday or Wednesday to Friday weekly.

8.00 a.m. to 4.30 p.m.,

Responsibilities

• Presenting a professional front-of-house corporate image to callers, visitors, and staff.
• Answer incoming telephone calls, greeting visitors, and customer support.
• Assist Facilities where appropriate, including managing mail ordering stationery, lunches, etc.
• First point of contact for staff reporting building/landlord issues to Helpdesk and maintaining records of such reports.
• Arranging travel: taxis and couriers and supporting Facilities where necessary with hotel bookings and flight bookings.
• Ad hoc administration duties for Facilities Manager and Department Managers, assisting with ad hoc projects.
• Ensuring the kitchen dishwashers are emptied and filled during the dayCoffee machines are replenished and low-stock items are ordered
• Fruit and pastries distributed across the office kitchens
• Resetting meeting rooms
• Taking hospitality bookings for internal and external meetings and informing I.T. when AV equipment is required.
• Monitoring Facilities and reception mailboxes.

Daily duties will include, but are not limited to:

• Answer incoming calls in a professional, courteous, and helpful manner, redirecting them to the appropriate telephone numbers.
• Vetting calls so that the no-name policy does not result in a caller being unnecessarily turned away. Announce calls when transferring calls.
• Check messages from night-time voice- mailbox.
• Greeting all visitors in a professional, courteous, and helpful manner. Ensure all guests and visitors sign in and receive guest badges.
• Notify employees of guest and visitor arrivals.
• Handle incoming deliveries to the front desk and distribute/ arrange courier shipment/same day/overnight.
• Sort the post in the morning, and collate posts throughout the day in readiness for collection.
• Assist the Facilities Manager in sourcing and ordering stationery, and sundry office supplies including water and catering.
• Book taxis for internal and external customers.
• Ordering collection and delivery of records from our off-site archive management service supplier and managing the process generally.
• Assisting Facilities and Fleet Co-Ordinator with informing building maintenance of requests
• Monitor and log requests through Facilities.
• Monitor and control car parking in conjunction with Security and Facilities and Fleet Co-Ordinator.
• Liaise with cleaning/security teams and report issues to Facilities and Fleet Co-Ordinator.
• Support Facilities and departments with general administration duties and ad hoc projects as required. Perform clerical functions as required: word processing, mail, filing, organizing, and photocopying.
• Handle routine correspondence in the office.
• Ensuring the dishwashers are filled and emptied during the day, coffee machines filled up and emptied as required, and meeting rooms reset.
• Ordering tea/coffee supplies as required

Relationships

• Reporting to and working directly with the Facilities and Fleet Co-Ordinator
• Supporting HSQE, Facilities, and Fleet Manager
• With all of UK employees
• With all external visitors

Desirable Qualifications and Experience

• Previous reception experience
• Good PC Skills
• Good communications skills
• Good customer service skills

Monday and Tuesday (15hours per week - £10,811 per annum)

Wednesday to Friday (22.5 hours per week - £16,216 per annum)

Interested?

Please Apply