Receptionist /Office Administrator

A renowned Law firm based in Guildford are looking for a Receptionist / Administrator to join their National Client Services and reception team to deliver an excellent reception and hospitality service to both internal Receptionist and external clients as well as administrative support to the facilities team. The Hospitality Assistant /Office Administrator is a permanent role and pays up to £24k depending on experience.

The working hours for this Receptionist /Hospitality Assistant /Office Administrator role are 37.5 hours per week based on a 7.5 hours shift pattern Monday to Friday between 07:30 and 18:00. The core hours of the business are 8.30-5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck.

Receptionist /Office Administrator preferable background: Hotels, Airlines, Spa/Golf Clubs, other Law Firms.

Receptionist /Office Administrator duties:

· Keeping the reception area smart and tidy

· To man the company's reception switchboard

· Answering the phone to company standard, transferring the call, and taking messages

· To greet all clients on arrival and assist them in a courteous & helpful manner

· Manage the Reception outlook diary

· To assist the marketing team with in-house events

· Order all lunches, breakfasts & dinner when required

· Ordering all stock and completing monthly stocktake

· Coding and reconciling all invoices

· To work alongside other teams and provide support when needed at the respected office(s)

· Monitor and maintain all internal meeting rooms to a high standard

· Setting up conference calls

· Assist with all travel/hotel booking for internal clients

-Facilities support; dealing with and distributing the post, and filing documents.

Receptionist /Office Administrator skills & experience

· Previous receptionist experience in a Reception/Hospitality role

· High standard of professional appearance

· Ability to work under pressure and tight deadlines