Records Assistant

Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Student Records Assistant to start ASAP on a rolling contract on a rate of £12.00 PAYE, **A current PVG IS REQUIRED** 
Responsibilities:
- Assist the Records / Workforce development team in the provision of effective and accurate systems. 
- Provide administrative support in relation to Records / Workforce development processes. 
- Contribute to the maintenance of Records internal database and external database support systems by accurate input and retrieval of data. 
- Ensure a high quality, customer focused Records service is consistently provided. 
- Data input from telephone calls or hard copy data and data retrieval. 
- Processing ITA course set-ups, ITA bookings and claim funding using the ITA software and website. 
- Communication and liaison with curriculum staff, support staff and external agencies in connection with information and queries. 
- Review incoming post and centralised e-mails and respond as appropriate. 
- Carry out general administrative duties including typing letters/memos, filing, photocopying and shredding. 
- Undertake relevant delegated duties on behalf of the Records team. 
- Implement and promote organisation’s policies, particularly those relating to safeguarding and equality & diversity in all aspects of organisation’s operations. 
- Implement Health and Safety and security measures in accordance with statutory and organisation’s requirements. 
- Be a role model supporting organisation’s values and corporate management. 
- Actively develop self through staff development and training activities and review own performance and the performance of those who are responsible to them. 
- Undertake any other duties consistent with the key responsibilities and duties of the post, as directed. 
Essential Skills:
- PVG IS REQUIRED 
- Relevant HNC/3 Higher grades or equivalent relevant experience 
- Previous clerical/administrative experience in similar setting 
- Previous experience of data entry 
- Ability to work flexibly as part of a team 
- Good written and verbal communication skills, along with reasonable liaison and networking skills 
- Working knowledge of MS Office, Word, Excel and databases 
- Ability to manage conflicting priorities and meet deadlines to the satisfaction of all parties 
Desirable Skills:
- An understanding of the role of a Records function within an organisation 
- Knowledge of the sector 
If you would like to hear more about this opportunity please get in touch.