Recruitment Administrator

 REED HR is delighted to support our Belfast City Centre client who wishes to recruit a Recruitment Administrator to join their busy team. This is a 12-month fixed term contract until February 2025.

This is an excellent opportunity to work for a public sector company on a hybrid basis with an excellent work environment and benefits.

The role:

• Process recruitment exercises using COREHR e-recruitment system, i.e., prepare paperwork including job description, advertise jobs, prepare shortlisting, organise assessment centres/psychometric tests, organise interviews, prepare and send appropriate correspondence to applicants and managers, organise pre-employment medicals and health surveillance, request references, agree start dates.

• Prepare offer letters and contracts for successful applicants and ensure pre-employment checks are
carried out appropriately. Update reserve registers/waiting lists.

• Set-up new user accounts in CoreHR and trouble-shoot any issues which arise

• Complete initial shortlisting of vacancies and resolve all queries within remit

• Administer/assist with delivery of psychometric tests as required. Liaise with the Team Lead on
business needs related to testing and assessment techniques.

• Approve paperwork returned by interview panels and ensure all appropriate documents have been
received. Adequately resolve any queries before proceeding to appointment of applicants.

• Prepare feedback letters to applicants

• Draft and place vacancy advertisements to include using COREHR e-recruitment system, send out
internal vacancy bulletins, upload onto external jobs boards, provide details to agencies where applicable, assist Team Lead with sourcing strategies to attract high calibre applicants.

• Ensure status on each vacancy is kept up-to-date and provide summary for reports as required including maintenance of weekly tracker.

• Ensure each vacancy file is completed with all relevant paperwork included, and status against every applicant is updated on Core.

• Record new external starts on welcome meeting/induction lists and Admin spreadsheet, and all new start documents are uploaded to the Admin New Start folder. Ensure induction pack is sent to new external starts.

• Coordinate attendees at corporate induction sessions

• Coordinate process for closed recruitment exercises for employees in redeployment situations and prepare any subsequent redeployment offer letters and/or contracts

• Undertake duties in relation to child protection checks as required

• Ensure that any printed materials are replenished when required

• Assist with general administration e.g., temporary contract letters, completion of Disclosure Application forms, feedback letters, DPA requests, reference requests, etc.

• Ensure compliance with legal obligations in relation to manual and computerised records (e.g., DPA, FOI) and maintain confidentiality of information at all times.

• Create, organise and maintain efficient manual and computerised records and filing systems to ensure an effective mechanism for prompt retrieval of information. Adhere to the corporate records centre guidelines.

• Respond to and deal effectively with internal and external queries

• Any other duties as deemed reasonable