AddressWho are we?
South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England and the Isle of Wight.
Join our team and help us continue to improve quality of life by bringing people together to get the most out of life.
SWR is part of FirstGroup, the largest rail operator in the UK and second largest bus operator in the UK outside London. FirstGroup operates services throughout the UK and Ireland, with over 30,000 employees providing services that make travel smoother and life easier. FirstGroup works hard to reduce its impact on the environment, introducing cleaner and more environmentally responsible methods of transport.
About the job
An exciting position has arisen within the recruitment team for a Recruitment Administrator. The successful candidate will be responsible for providing efficient administrative support to the recruitment department, ensuring the provision of a comprehensive, cost effective and timely recruitment service is delivered to the business. This is an excellent opportunity to build on your proven administrative experience, and be an integral member of the team.
Your main responsibilities will be:
- Responsible for all aspects of the administrative elements of the recruitment process.
- Compile new entrant list and new entrant paperwork.
- Liaise with new entrants regarding key aspects of their onboarding.
- Processing all paperwork and tasks associated with probations including obtaining references and DBS checks.
- Involvement in monitoring and responding to emails sent to the Recruitment inbox.
- Promptly answering calls to Recruitment and dealing with the requests.
- Updating internal systems with relevant information.
- Rigorously maintain the filing system to ensure that all paperwork is actively stored and is easily retrievable.
- Assist with the preparation of rooms and resources for assessment centres and with the smooth running of the day.
- Carry out photocopying as requested.
- Assist with any special projects and support the recruitment team as necessary.
As a minimum, you will need to have:
We are looking for a flexible, enthusiastic and proactive team player who enjoys working in a fast moving, pressurised environment.
- Excellent literacy and verbal communication skills.
- Excellent planning and organising skills
- Strong attention to detail
- Strong administrative background essential.
- Ability to use own initiative.
- Committed to providing an excellent customer experience.
- Highly confident communicator.
- Ability to deal with confidential information.
- IT literate and sound knowledge of computer based packages, specifically Word, Excel and Outlook.
About the location
Overline House is conveniently situated overlooking Southampton Central Station and is easily accessible by public transport. The station is very local to West Quay, a hub for retailers and restaurants, and provides an excellent link between London, Coastal areas and the Isle of Wight.
Working pattern
An average of 37 hours per week over 5 days
Office hours 09:00-17:00, Monday - Friday.
The Reward
In return we offer a competitive salary and a variety of valuable benefits including free duty and leisure travel on SWR services for employee, free leisure travel for spouse/partner and dependants (criteria dependant), 75% discount on many other train operating companies, a range of retail benefits and an excellent pension scheme.
We all belong at SWR. FirstGroup's vision is to provide an inclusive environment for all colleagues, across its group of businesses, ensuring all candidates have an equal opportunity to access meaningful employment.
We value our differences such as age, gender, LGBTQIA+, ethnicity, religion, and disability. We maintain a zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.
We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.
We review all roles and job descriptions to ensure they are accessible and, where possible, we support and provide flexible working options; we recommend that you refer to each vacancy description for further details.
If you require additional support to complete your application due to a disability or neurodivergent condition, for example, dyslexia, dyspraxia, or autism, please follow the links below. We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.
