Safer Communities Administrator - Heathrow IRC

Administrator - Heathrow Immigration Removal Centre - Safer Communities

£26,937 per annum

25 days holiday plus bank holidays

Pension and Life Insurance

Free use of gym

Free meals on duty

Free parking

Discount vouchers across hundreds of retailers and restaurants

Job objectives and responsibilities

To provide an effective and efficient administration service within the administration department.

• Safer Community Administration

Main duties

• Provide routine advice and support to managers and staff on the effective implementation of company policies, procedures and best practice.
• Assist with day to day activities and the preparation of documentation to ensure company standards and best practice procedures are met.
• Liaise with stakeholders to ensure all department information is up to date and verified where necessary.

• Produce and distribute, as required, documents and information, often of a confidential and sensitive nature, in a timely manner consistent with company standards of efficiency and accuracy.

• Create and maintain manual and computer records and files such that records are up to date and information can be accessed readily.

• Create and maintain logs and action plans as necessary.
• Create, maintain, and reference referrals and issues coming into department.
• Prepare documentation and evidence for visits, inspections, and audits.

• Maintain comprehensive stocks of all forms and documentation required so that it is available when required.

• Maintain version control and review schedules for relevant documentation.

• Assist in the generation and presentation of reports.

• Create schedules to facilitate departmental activities in a timely fashion and administer to these.

• Support the wider administrative team, undertaking duties as required, to assist in the smooth running of the Centre.

Person Specification

• Previous administrative experience is required – preferably in an operational environment

• Proficient in Microsoft Office including PowerPoint and Excel.

Health and Safety responsibilities

• Follow Group and company policies and procedures at all times;

• Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;

• Use all work equipment and personal PPE properly and in accordance with training received;

• Report any issues or training needs to your Line manager and /or via your divisional incident reporting system;

Information Security

• Ensure compliance with Mitie's information security procedures in all activities;

• Proactively identify and report security risks to your manager;

• Report actual and suspected security incidents;

Note

This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business.