AddressA fantastic opportunity has arisen within Hunting’s Commercial team based at our facility in Badentoy Industrial Estate, Portlethen.
This is an opportunity for an individual looking to develop a career in the oil and gas industry. Previous experience in a commercial/sales department would be desirable however, full training will be provided. Candidates must be proficient in using Microsoft packages, be organised, enthusiastic and have a can-do attitude.
The successful candidate will provide high quality administrative and sales support to the Commercial team.
Job Title: Sales Administrator
Reporting to: Senior Sales Manager - Internal Sales
Nature of the Position: Full Time
Key Responsibilities:
- Working closely with the Management Team and Departmental Leads daily to prioritise workload
- Administering assigned areas of the Commercial Department to ensure accurate and consistent delivery of all commercial benefits, including customer queries and quotation management, to involve preparing and sending of quotations to clients through to completion
- Planning and allocating administrative work, monitoring achievements of deadlines and supporting staff as appropriate
- Supervising and managing Purchase Order Process including invoicing of sales/commercial files
- Leading the resolution of accounts queries/credit control issues
- Communicating information verbally/electronically to clients/customers
- Providing general sales and administrative duties, supporting assigned department(s)
- Supervising and managing demands of month end, providing feedback to Finance
- Ensuring customers are provided with weekly/monthly reports in a timely manner
- Supporting and resolving Departmental ERP system issues and concerns
- Taking ownership of and coordinating the Commercial Department’s Contract Reviews
- Running and reviewing daily reports to ensure orders are picked up and on track
- Evaluating the effectiveness of the support provided by the Administration team and updating processes and procedures accordingly
Qualifications/Skills and Experience:
Essential
- Business Administration/Business Studies school qualification
- Excellent working knowledge of Microsoft Office applications
- Highly proficient in spoken and written English
Desirable
- HNC \ HND in business
- Relevant experience in a Commercial/ Sales Administration or Coordination role, preferably within the Oil and Gas industry
- Knowledge and experience of an ERP system
- Full Driving Licence
Personal Qualities
- Excellent communication (both written and oral), influencing and interpersonal skills
- Ability to work in timely and accurate manner i.e. good organisational skills
- Ability to prioritise workload
- High level of attention to detail
- High degree of commercial acumen
- Highly professional conduct
- Strong focus on customer service
- Hardworking, dedicated, enthusiastic and motivated
Closing Date: 7 March 2024
Job Types: Full-time, Permanent
Schedule:
- Monday to Friday
Work Location: In person
