Team Assistant

Are you a highly organized and proactive professional looking for an exciting opportunity in the City of London? A prestigious financial services firm is seeking a versatile and dynamic  Assistant to join their team on a 12-month fixed term contract. If you thrive in a fast-paced professional environment and have a passion for delivering exceptional administrative support, we want to hear from you!

Key Responsibilities:

• Diary and Travel Support:

  • Efficiently manage and coordinate diaries for a team from exec to analyst, ensuring all appointments and meetings are scheduled and confirmed.
  • Arrange travel itineraries, including flights, accommodations, and transport, ensuring all logistics are seamlessly handled.

• Assistance to Office Manager:

  • Provide comprehensive support to the Office Manager in daily operations, including office supplies management, facility coordination, and vendor liaison.
  • Assist with the planning and execution of office events and meetings.

• Front of House Desk Cover:

  • Serve as the welcoming face of the firm, greeting clients and visitors with a professional and friendly demeanour, covering for the Receptionist in busy periods and holidays.
  • Manage incoming calls, correspondence, and deliveries, ensuring prompt and efficient handling.

• Support and Cover to Executive Assistants (EAs):

  • Offer reliable backup support to a team of Executive Assistants, handling various administrative tasks as needed.
  • Assist with document preparation, expense reporting, and ad-hoc projects to ensure smooth operations.

Qualifications:

• Proven experience in an administrative or assistant role, preferably within the financial services sector.
• Exceptional organisational skills with the ability to multitask and prioritise effectively.
• Strong communication and interpersonal skills, with a professional and polished demeanour.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability.