Team Assistant / Ea - Hybrid

An incredibly successful Asset Management Firm based within the City is searching for a Team EA to support 3/4 Heads of departments in 2 different teams.

This is a hybrid role working 3 days in the office and 2 days from home. Working hours 9 - 5pm.

This is a really impressive company to work for who prides themselves on its focus, dynamic people and positive work ethic.

We are looking for a self-starter, mature minded Team Assistant for this position - someone who will go in, hit the ground running, and use their excellent administrative skills to the best of their ability.
Duties will include:

• Support for Heads of Department / Management team
• Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules
• Calculating and processing expense claims from business trips
• Controlling and submitting of expenses claims for approval
• Maintaining diaries including arranging appointments
• Protecting and ensuring the confidentiality of all information
• Act as 'gatekeeper' for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments
• Preparing general correspondence, including confidential documents, and drafting responses to correspondence,
• Organising incoming and outgoing mail, courier services, special delivery requirements
• Support for the other members of the team as and when needed
• Handling overseas visitors agendas
• Committees - scheduling numerous senior level meetings and preparing documents
• Screening telephone calls, taking and conveying messages where appropriate
• Providing admin/facilities support as and when needed
• Frequent liaison with Paris office to assist with meetings and visitors etc.
• Printing and collating all documentation as required
• Organising other ad-hoc internal and external meetings
• Meeting minutes taking
• Providing support in the preparation of client events
• Provide support with internal/external events
• Creation of promotional posters/material for these events
• Creation and maintenance of the London Branch SharePoint (intranet)
• Providing reception lunch/holiday cover when necessary
• Providing admin annual leave coverage for the admin team
• Update the attendance report on a regular basis
• Supporting with any other ad-hoc administrative/facilities support

This is a great opportunity for a strong administrator who is looking to take that next step into a Team Assistant/EA role. If you have a small amount of PA experience this is beneficial but not essential.

If you are interested in the above role, please apply online today.