AddressJOB PURPOSE
To support the Head of Finance on all financial aspects including accounts payable, account receivable, production of financial accounts and day to day financial management and reporting as required by the business. To work towards achievement of finance best practice.
KEY ACCOUNTABILITIES
Assist in maintaining ledgers as directed by the management accountant including but not limited to the cash book, the sales ledger & the purchase ledger.
Process and reconcile the bank statement within Sage.
Process purchase invoices and credit notes in accordance with the GLE Finance Procedures, with reference to compliance and the purchase order system.
Management of the Yooz PO system ensuring that all purchase orders are raised and coded correctly, and all costs are allocated to an event where applicable. Ensure that all purchase orders are receipted in a timely manner.
Process all invoices from Yooz into Sage ready for payment.
Prepare the Supplier Payment File within Sage and produce the Supplier Payment Report for approval. Upload payment files to the bank ready for approval.
Reconciliation of supplier statements to supplier accounts and dealing with supplier queries.
Journal preparation for supplier uploads.
Liasing with both suppliers and internal departments on either accounts or payment queries.
Manage all accounts mailboxes.
Other finance & administrative duties as directed by the Chief Operating Officer or the Management Accountant.
PERSON SPECIFICATION
QUALIFICATIONS
Part Qualified (CIMA, ACCA, AAT)
Experience in an accounts department of mid to large size firm, or varied experience in an SME environment.
Strong bookkeeping skills.
Strong excel skills.
Good knowledge of mid to large scale purchase order and accounting packages. (Sage / Yooz)
KNOWLEDGE/SKILLS
Highly motivated with the ability to multi-task and work independently.
Analytical mind with excellent communication and presentation skills.
Excellent attention to detail and quality of all work produced.
Solutions-focused with a “can do” attitude.
Team Player
ESSENTIALS
Able to work outside normal office hours as required, including evenings, weekends and public holidays
TRAINING AND DEVELOPMENT
Full training will be given to the post holder to help them fulfil their duties. Great Leighs Estates Limited is committed to promoting an environment of training, learning and continuous professional development for all employees. We recognise that this is essential to providing a high-quality service which meets the needs and expectations of our clients, stakeholders and staff alike.
HEALTH AND SAFETY
As an employee of Great Leighs Estates Limited, the post holder has a duty under the Health and Safety at Work Act 1974, to: -
Take reasonable care of the health and safety of themselves and all other persons who may be affected by their acts or omissions at work.
Co-operate with their employer to ensure compliance with Health and Safety legislation.
DATA PROTECTION
The post holder must always respect the confidentiality of information in line with the requirements of the Data Protection Act. This includes, if required to do so, obtain, process and/or use information held on a computer in a fair and lawful way, to hold data only for the specified registered purposes and to use or disclose data only to authorised persons or organisations as instructed.
