Accounts Payable Administrator

Are you looking for a new job within a business who cares about your career, wellbeing and development? Yes

Are you a qualified or part qualified AAT candidate? Yes

Then this may be the job for you!

We are currently recruiting for an experienced Accounts Payable and Insurance Administrator for a well-established forward-thinking client in the Swindon area, this is a fantastic opportunity if you are looking for clear progression within a large multi-national organisation.
Main Duties:

• To be responsible for the daily processing, scanning, and indexing of purchase orders and purchase ledger invoices onto the Document Management System.
• To be responsible for acquiring bank details for new suppliers and to pass to the Supervisor for Horizon set-up. In addition, to electronic filing of the bank details onto the Document Management System for future reference.
• To undertake the twice-weekly selection of payment runs for the property portfolios, resulting in payments by BACS transfer and by cheque.
• Following the payment runs to dispatch remittance advices to suppliers where applicable.
• To assist with preparation of the payment run funding transfer twice weekly, and post entries to relevant cashbooks.
• To look after internal and external AP queries that are received by telephone and by e-mail, either received personally or received into the AP Group e-mail inbox.
• To be responsible for the re-input of all rejected Invoices onto the Horizon system and to ensure timely resolution.
• To deal with the daily input of CHAPS payments & Internal transfers onto banking systems.
• To be responsible for the administration of the Construction Industry Scheme, including verification of sub-contractors and submission of monthly tax returns within the deadlines specified by HMRC and Zurich Group Taxation.
• To be responsible for monthly CCISTX reconciliation.
• Monthly review of reconciliations relating to general ledger codes XTAXDF and CCISTX balances across all funds to ensure control of purchase ledger transactions.
• To assist the Insurance Administrator where required, to include Premium payments to Insurers and the billing of the insurance charges to tenants, administration of Property/Liability Insurance claims within the procedures set out and assisting with any queries received within the group Insurance Inbox.
• To add the statutory inspection reports and Insurer’s risk requirement/improvement reports to the Document Management System.
• Monthly review of reconciliations relating to general ledger codes DINSUR and RINSUR balances across all funds to ensure control of claims settlements and premiums paid and billed out.

The ideal candidate will be part of fully qualified AAT and will have previous experience in Accounts Payable functions. Have a great eye for attention to detail and be used to working with high volume data processing. They will be clear and concise communicators with experience of working with colleagues at all levels, results driven and client focus driven with proven experience.

Our client offers an extensive benefits scheme including great contributory pension, private healthcare, corporate discounts, 27 days holiday per year, study package’s, life insurance plus so much more.

This is an integral role for our client, and they are looking to interview people as soon as possible.  If you are interested in this role and would like to hear more and potentially be submitted, please apply now and we can arrange a call.